Hybrid Executive Assistant to Four Executives

Job Description

A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.

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About the Job:

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• Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint
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• Coordinate and manage travel arrangements
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• Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed.
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• Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.
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• Create purchase orders in SAP, track requisitions and orders for future reference
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• Review cost center spending report and track spending vs. budget.
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• Trade Show Support: ordering and shipping trade show and / or promotional materials.
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• Event planning: internal employee events
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• Send out customer price notifications
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• Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.
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• Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements
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• Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP
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• Act as site safety focal point for office workers.
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• Coordinate and order catering for business meetings as needed
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• Order supplies for office and maintain supply area.
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• Review information quarterly to ensure facility and safety information is up to date
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About You:

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• Minimum of 5 years of administrative experience
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• BA/BS from a college or university a plus
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• Experience using SAP, SharePoint, or CRM a plus
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• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
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• Able to create Excel spreadsheets
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• Flexible team player, willing to step in and assist as needed.
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• Strong communication skills: written and verbal
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Salary, Benefits (medical, dental vision), 401K, Paid Vacation

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Hours: 7:30 AM-4:00 PM