Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Company: Red Tail Acquisitions

Location: In-person, Irvine Office - CA

Status: Full-Time

Reports to: Portfolio Controller, Accounts Payable Manager

Job Summary

Red Tail Acquisitions is seeking a detail-oriented Accounts Payable Specialist to join our team on a full-time basis in our Irvine office. This role is responsible for processing and auditing high-volume invoices across multiple entities using Yardi, ensuring timely and accurate payments while maintaining strong vendor relationships. The ideal candidate thrives in a fast-paced environment, has experience managing large invoice volumes, and is committed to accuracy, efficiency, and exceptional customer service.

Key Responsibilities

• Process and audit high-volume invoices across 250+ entities using Yardi while ensuring accuracy and compliance with company policies.
• Accurately enter financial data into the accounting system, ensuring timely and error-free recording of invoices and financial transactions.
• Review, audit, and validate invoices for accuracy, completeness, proper coding, and supporting documentation.
• Research and resolve invoice discrepancies, outstanding balances, and past-due invoices by collaborating with internal teams and vendors.
• Serve as the primary point of contact for vendor inquiries, resolving payment issues while maintaining positive vendor relationships.
• Manage the end-to-end accounts payable payment process, including weekly check runs and timely disbursement of payments.
• Assist with month-end close activities, including accruals and accounts payable reporting.
• Reconcile vendor statements and investigate outstanding invoices to ensure accurate account balances.
• Organize and maintain electronic and physical financial records, ensuring documentation is readily available for audits and internal inquiries.
• Provide exceptional customer service to internal departments and external vendors by responding to inquiries professionally and in a timely manner.
• Collaborate with Accounting, Property Management, and Operations teams to resolve invoices, purchase orders, and payment-related issues.
• Perform other accounts payable and accounting support duties as assigned.

Required Qualifications:

• High School diploma or equivalent.
• Experience with Yardi software required.
• Minimum of 2 years of Accounts Payable experience.
• Experience processing high-volume invoices.
• Experience processing invoices across multiple entities or properties.
• Experience reconciling vendor statements and resolving invoice discrepancies.
• Experience supporting check runs and month-end close activities.
• Strong Microsoft Excel skills.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills with a customer service focus.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience with Yardi Payscan.
• Experience with CSV imports.
• Experience in multifamily property management or real estate accounting.

Skills:

• Proficient in Microsoft Office Suite, with advanced proficiency in Microsoft Excel.
• Working knowledge of accounts payable processes, accounting principles, and financial controls.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Ability to work independently and collaboratively within a team.
• Familiarity with accounting compliance, internal controls, and company policies.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Occasionally required to stand, walk, bend, reach, and lift up to 25 pounds.

Red Tail Acquisitions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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