Executive Assistant

Job Description

Job Description

We are looking for an organized and proactive Executive Assistant to provide high-level support to leadership and key business teams in Boston, Massachusetts. This Long-term Contract position will focus on managing complex schedules, coordinating travel and events, and helping daily operations run smoothly for a Vice President and internal sales-related teams. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:
• Manage demanding executive calendars, schedule meetings, and adjust priorities as business needs change.
• Prepare, review, and submit expense reports with a high level of accuracy and timeliness.
• Coordinate travel plans, including itineraries, reservations, and related logistics for business trips.
• Organize team meals, training-related arrangements, and other administrative support activities for internal sales groups.
• Provide direct administrative support to a Vice President and associated business teams, ensuring smooth day-to-day operations.
• Assist with planning and on-site coordination for major company events such as sales kickoffs and broader corporate gatherings.
• Support executive meetings by handling scheduling details, materials coordination, and follow-up logistics.• Demonstrated experience supporting executives or senior leaders in an administrative capacity.
• Strong ability to manage calendars, resolve scheduling conflicts, and maintain organization across multiple priorities.
• Experience preparing expense documentation and handling reimbursement processes accurately.
• Proven background coordinating domestic or international travel arrangements.
• Comfortable supporting meetings, trainings, and team events with strong attention to detail.
• Excellent communication skills and the ability to work effectively with leadership and cross-functional teams.
• Proficiency with standard business tools used for calendaring, travel coordination, and administrative support.