Executive Assistant

Job Description

Job Description

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Executive Assistant | New York, NY | Onsite Monday-Friday | Compensation: $90,000-$150,000+

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About the role

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This is a high-exposure Executive Assistant role supporting the Global Chair of a prominent law firm. The role blends traditional executive support with hands-on logistics and client service, and requires someone who can operate with urgency, discretion, and professionalism at all times.

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What you'll actually do

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• Review, prioritize, and monitor the executive's inbox throughout the day, flagging urgent matters and preparing concise summaries for efficient communication management
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• Draft, revise, and finalize personalized correspondence, client notes, and other communications
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• Manage complex calendaring, scheduling, travel arrangements, dining reservations, and meeting coordination
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• Serve as a trusted liaison between the executive, clients, attorneys, vendors, and internal stakeholders
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• Coordinate client meetings, events, and hospitality logistics with a high level of professionalism
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• Source, purchase, package, and coordinate delivery of client gifts - tracking preferences, timelines, and delivery confirmations
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• Handle hands-on operational tasks including stocking refreshments, coordinating dry cleaning, managing deliveries, and maintaining executive office readiness
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• Organize expenses and process reimbursements accurately and on time
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• Anticipate needs proactively and resolve issues independently in real time
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What we're looking for

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• Bachelor's degree preferred
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• 5+ years of executive, administrative, or personal assistant experience supporting senior-level individuals
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• Prior experience in a legal setting strongly preferred
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• Exceptional communication, organization, and follow-through skills
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• Strong judgment, discretion, and emotional intelligence
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• Comfortable handling both executive-level responsibilities and hands-on logistical tasks
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• Advanced proficiency in Microsoft Outlook, Word, and Excel
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• Flexibility to work overtime and maintain after-hours availability as needed
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Environment

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This role supports the Global Chair; it's a nationally recognized law firm headquartered in New York. The environment is fast-paced, deadline-driven, and deeply client-facing - the right candidate is dependable, highly polished, and thrives under pressure while managing competing priorities with professionalism and confidentiality.

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Additional details

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• Schedule: Mon-Fri, 8:00am–5:00/6:00pm + overtime as needed | Fully onsite
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• Compensation is flexible based on experience and level of support expertise
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