Executive Assistant to CEO and COO, East Rutherford, NJ
C-SUITE ASSISTANTS
Executive Assistant
A successful real estate trust firm that has been in business for 10 years is looking for an Executive Assistant to support the CEO and the COO. The office has 15 employees. The company acquires and repositions assets across the office, multifamily, retail, and mixed-use sectors, with a focus on value-add opportunities and has 2 billion AUM.
Job Responsibilities:
- Coordinate and prioritize meetings for the CEO and the COO
- Vet and prioritize the CEO and COO's emails
- Maintain a busy calendar and prioritize on the executives' behalf and make sure the day runs smoothly
- Compose and prepare confidential correspondence
- Prepare materials for meetings; internal and external
- Serve as the first point of contact for the executive office
- Coordinate meetings, prepare materials for the meetings and follow up on action items
- Coordinate complex travel arrangements and create itineraries
- Process expense reports
- Some off-hour availability required
Qualifications:
- Minimum of 7 years of experience supporting a CEO
- BA/BS from a college or university
- Background in real estate a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Strong communication skills: written and verbal
- Strategic thinker
- Understand the importance of confidentiality and trust when supporting a CEO
- Dynamic and proactive comfortable in a fast-paced environment
- Polished, professional demeanor and the gravitas to interact with high-level executives
- Outstanding communication skills
Salary, Benefits (medical, dental vision), Paid Vacation
Hours: 9-5
C-SUITE ASSISTANTSVacancy posted 1 day ago
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