Administrative Assistant 4

Salary : $2,732.00 - $4,682.00 Monthly
Location : Baton Rouge, LA
Job Type: Classified
Job Number: MVA/SAJ/221345
Department: LDH-Medical Vendor Administration
Opening Date: 05/21/2026
Closing Date: 5/28/2026 11:59 PM Central


About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
Join a fast-paced and impactful team supporting Performance and Quality Improvements and Economic Stability programs that make a difference across Louisiana. This dynamic position offers the opportunity to serve as a trusted administrative professional supporting leadership, coordinating special projects, managing payroll and travel activities, and helping keep daily operations running smoothly. Applicants who enjoy organization, problem-solving, communication, and multitasking will thrive in this role. Gain valuable experience working with agency leadership, staff across multiple divisions, and statewide operations while building skills in payroll, project coordination, office management, and administrative support. If you are detail-oriented, dependable, and enjoy being at the center of a collaborative team environment, we encourage you to apply!
An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions

Minimum Qualifications
Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification


The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information
Job Duties:

• Provides confidential administrative support to the Program Manager and coordinates daily office operations for the Performance and Quality Improvements (PQI) and Economic Stability (ES) section.
• Prepares, reviews, proofreads, and distributes correspondence, reports, meeting materials, agendas, minutes, and other administrative documents while maintaining organized filing and recordkeeping systems.
• Coordinates meetings, workshops, conference calls, travel arrangements, travel authorizations, reimbursements, and rental car reservations for PQI staff.
• Serves as the primary point of contact for incoming calls, mail, and requests for information, responding to inquiries and directing communications to appropriate staff.
• Maintains office equipment, inventory, directories, calendars, and property control records, including conducting annual physical inventory and coordinating telecommunications Prepares requisitions, processes invoices and payments through SRM, and maintains records related to office supplies, equipment, postage, and operational expenses.
• Provides payroll and human resources support for PQI staff by tracking attendance and leave, maintaining payroll documentation, auditing time entry reports, resolving payroll issues, and assisting employees with payroll and benefits-related inquiries.

Position-Specific Details:

Location: Medical Vendor Administration / ES State Office / East Baton Rouge Parish

Appointment Type: This position may be filled as aProbationary appointment or Promotional appointment

Cost Center: View phone number on click.appcast.io

Position Number(s): 50689821
How To Apply

No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For information on how to check your application status and understand status updates, please click HERE
Contact Information:

Samantha Johnson
LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

View phone number on click.appcast.io

This organization participates in E-verify, and for more information on E-verify, please contact DHS at View phone number on click.appcast.io.
LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here .
LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.


As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at


Parental Leave - Up to six weeks paid parental leave
More information can be found at


Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (),
• Louisiana School Employees Retirement System (), among others

01


CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

02


CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03


MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

• I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
• I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
• I make timely, well-reasoned decisions by using available information, context, and trade-offs.
• I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

04


MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05


TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

• I miss key details or oversimplify information, and my conclusions may not be based on evidence.
• I try to analyze information, but I may overlook the relevance or credibility of my sources.
• I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
• I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

06


TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07


To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type "N/A" if no immediate family members are employed by LDH.
Required Question