Hybrid Executive Assistant to CEO

C-Suite Assistants

Job Description

This job is posted on behalf of C-Suite Assistants by Top Echelon.

A firm with beautiful offices in Midtown East is looking for an Executive Assistant to support the Founder/CEO. The role is hybrid: Tuesday-Thursday in office, Mondays and Fridays remote.

About the Job:

• Manage the CEO's calendar, inbox, and correspondence

• Enter meetings and calls into the CRM system

• Draft communications internal and external

• Build systems and workflows that shift the team from reactive execution to proactive planning

• Track and act on relationship opportunities across the CEO's network to support business development

• Develop and maintain client-facing materials including pitch books, one-pagers, and event

• Coordinate scheduling, logistics, and preparation for client and candidate meetings

• Serve as a polished, responsive point of contact

• Support candidates through the process with clear communication and professionalism

• Provide structured support for strategic projects

• Manage events; invitation lists, RSVPs

• Conduct research using AI

• Some off-hour availability required (check emails over the weekend)

About You:

• Minimum of 7 years of experience supporting a CEO

• BA/BS from a college or university a plus

• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

• Interest in leveraging AI and technology tools to work smarter

• Strong communication skills: written and verbal

Apply

Vacancy posted 2 days ago

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