Executive Administrative Assistant

Executive Assistant – HR

The Executive Admin – HR, provides executive level administrative support to the Vice President of HR for Engineering. The Executive Assistant oversees and administers the day-to-day activities for this leader and at times the broader leadership team. The position requires the ability to act independently, prioritize multiple tasks, and anticipate the needs of the organization, leaders, and geographically dispersed team members. In addition, the ability to exercise discretion and handle sensitive and confidential information is critical. This Executive Assistant will need to be highly proficient in the Microsoft Office Suite.

This role is based in Tewksbury, MA.

What You Will Do

• Manage workflow of multiple issues within a continuously adapting schedule for the assigned Vice President, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
• May assist in directing work, assigning, and outlining tasks with others across the business
• Perform comprehensive range of direct executive office support
• Maintain schedule of appointments while independently prioritizing the level of importance and following protocol/procedures for contacting principals
• Screen information; communicate instructions and information effectively on behalf of the Vice President and follow up to ensure a timely response
• Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines
• Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service
• Maintain awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation. Develop and maintain excellent working relationships and communication channels with other executive assistants
• Plan and coordinate events, meetings, to include but not limited to conference room reservations, call set-up, catering services and video conferences
• Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
• Coordinate domestic or international travel according to policy, accurately prepare and submit expense statements in a timely manner
• Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight
• Compose reports, correspondence, PowerPoint presentations, and memorandums. Review drafts and finished documents
• Understand and comply with RTX and Raytheon policies and procedures and Security functions
• Proactively identify ways to enable greater productivity and efficiency in role
• Expected to demonstrate high degree of professionalism in behavior and manner
• Ability to work a flexible schedule that may require overtime or extended hours on occasion
• Must be comfortable with working on mobile devices and using this technology for increasing productivity of both the main office and other locations where VP may travel
• Work Location: MA - Tewksbury

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Experience reviewing multiple reference sources, selecting and compiling data for reports and other forms of correspondence with minimal supervision
• Experience in Outlook, Concur, BCAR, Rshare, SNOW and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools (Teams, SharePoint), and video conferences (Zoom)
• Experience with calendar management, meeting scheduling and coordination, planning events, expense reports and data reports
• Experience in planning and coordinating extensive travel and ad hoc day to day changes to schedule

Qualifications We Prefer

• Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation)
• Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
• Ability to anticipate needs, be proactive, and apply sound judgment when making decisions
• Ability to work effectively in a team and matrixed environment
• Strong interpersonal and collaboration skills in order to work across the HR function and Engineering function

What We Offer

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.
• Relocation assistance not available

Learn More & Apply Now

• Please consider the following role type definition as you apply for this role - Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. Ratio of time working onsite will be determined in partnership with your leader.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.