Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator supports the Media and Production Operations team and provides essential administrative support to help the team stay organized, aligned, and prepared. The ideal candidate is highly organized, detail-oriented, proficient with technology and able to manage multiple priorities in a fast-paced environment. This position helps create structure behind the scenes so specialists and leaders can focus on thoughtfully planning and executing media and production activities.

This is for an onsite role located in Lake Buena Vista, FL. You will report to the Media & Production Operations Manager.

You Will:

• Provide general office management – keep up with multiple tasks, deadlines, and coordinate and drive responses effectively
• Order office supplies through Casual Buyer, manage purchase orders, partner with vendors, receive and track all deliveries to the office
• Create templates and maintain documents such as meeting notes, calendars, planning outlines, production trackers, schedules, contact lists, and team resources.
• Organize and maintain shared documents, folders, and files so materials are easy to find, consistently named, and up to date.
• Manage and obtain backstage clearance for non-residents
• Assist media and production specialists and leaders with planning tasks as needed
• Contribute to process improvements that make scheduling, documentation, and file management more consistent and efficient.

You Will Have:

• At least 1 year of experience working in a Walt Disney World Resort location or supporting Disney operations.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and OneNote, as well as shared file platforms such as OneDrive or SharePoint; experience with Smartsheet and the ability to learn new systems confidently
• Excellent verbal and written communication skills, with the ability to share information clearly and professionally
• Attention to detail with a focus on accuracy, consistency, and quality of work
• Time management, follow-through, and prioritization skills, with the flexibility to adjust to shifting daily needs
• Organizational skills with the ability to manage multiple schedules, priorities, and details simultaneously
• Ability to work effectively in a fast-paced environment while adapting to changing priorities and time-sensitive updates
• Ability to lift, carry, and move items weighing 10–25 pounds

Preferred Qualifications

• Knowledge of Walt Disney World onstage and backstage operating areas
• Ability to connect related information and be proactive
• Naturally curious and self-motivated, with a willingness to learn and improve processes
• Strong problem-solving skills with the ability to identify solutions and support timely resolution
• Desire to "solve for yes" with a commitment to creating a welcoming and inclusive environment

Education

• High school degree

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at

The pay rate for this role in Lake Buena Vista, FL is $20.10 to $25.15 per hour. The base pay actually offered may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit:

Walt Disney World Resort has played an important role in many childhood and family memories since opening in 1971. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney World Resort.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.