Senior Executive Assistant

Job Family: Brightly Software Req ID: 515529 Senior Executive Assistant Siemens / Asset Management Software |Raleigh, NC At Siemens, we help organizations transform maintenance andoperations through connected insights, AI-powered technology, and intelligentasset management solutions. Our software enables customers to manage thefull lifecycle of assets, facilities, and infrastructure while improvingefficiency, reducing risk, and optimizing long-term investments. Byconnecting data, people, and processes, we empower organizations to makesmarter decisions, maximize asset performance, and achieve more resilientoperations. Description: We are seeking a highly experienced Senior ExecutiveAssistant to serve as a strategic partner to members of the ExecutiveLeadership Team. This role extends far beyond traditional administrativesupport. The Senior Executive Assistant acts as an Executive Business Partnerwho enables organizational effectiveness, strengthens executive operatingrhythms, drives accountability for key initiatives, and ensures leaders arefocused on the highest-value business priorities. Operating within a centralized Executive Supportorganization, this individual serves as a trusted advisor and operationalpartner to senior executives across Product, Technology, Strategy, andOperations Support Services. The successful candidate possesses exceptional businessacumen, executive presence, organizational intelligence, sound judgment, andthe ability to manage ambiguity while operating at the highest levels of theorganization. Work Location & Schedule Thisposition is based on site at our Siemens Asset Management Software USAoffice in Raleigh, North Carolina and requires in-office attendance Mondaythrough Friday during standard business hours. Relocation assistance willnot be provided. Dueto the highly collaborative nature of supporting executive leadership,regular in-person partnership is essential to success in this role. Additionalflexibility may be required to support executive schedules, leadershipmeetings, and key business priorities. You’ll make an impact by: Executive Partnership & Strategic Support Serveas a trusted business partner and representative for executive leaders. Understandorganizational priorities, strategic objectives, and business outcomes toproactively align executive time and attention. Anticipateemerging priorities, risks, conflicts, and opportunities before theyrequire executive intervention. Actas a force multiplier by improving executive effectiveness, focus, andorganizational impact. Prepareexecutives with comprehensive briefing materials, context, stakeholderinsights, and decision-support information. Supportexecutive decision-making through data gathering, issue tracking, andpreparation of recommendations. Ensureexecutive actions and commitments are translated into clear ownership,accountability, and follow-through. Executive Operations & Business RhythmManagement Manageexecutive operating cadences, including leadership team meetings,quarterly business reviews, annual planning cycles, strategic off-sites,board interactions, and company-wide communications. Designand maintain systems that track priorities, commitments, milestones, andorganizational dependencies. Driveexecution of leadership action items and strategic deliverables. Monitorprogress against executive priorities and proactively elevate risks,bottlenecks, or missed commitments. Coordinatecross-functional initiatives involving multiple executive leaders andstakeholder groups. Improveorganizational efficiency through process optimization and operationaldiscipline. Executive Calendar & Priority Management Ownexecutive calendar strategy to optimize time, focus, and business impact. Applybusiness judgment to prioritize meetings, requests, and competing demands. Ensureexecutive time allocation reflects organizational priorities. Balanceinternal leadership needs with customer, partner, investor, and employeeengagements. Exerciseindependent decision-making regarding scheduling priorities and executiveaccess. Executive Communications & StakeholderManagement Facilitatecommunication between executive leaders and internal and externalstakeholders. Draft,review, and coordinate executive communications, presentations, townhalls, talking points, and briefing materials. Buildtrusted relationships with leaders across the organization. Partnereffectively with executive leadership, customers, board members, externaladvisors, and business partners. Serveas an ambassador for executive leaders, demonstrating professionalism,credibility, and sound judgment. Leadership Team Facilitation Driveplanning and execution of Executive Leadership Team meetings. Supportagenda development, decision tracking, and leadership team effectiveness. Facilitatepreparation for strategic planning sessions, business reviews, andexecutive off-sites. Capturekey outcomes, decisions, risks, and follow-up actions. Establishdisciplined governance around executive commitments and leadershippriorities. Executive Project & Program Leadership Independentlylead projects that improve executive effectiveness and organizationalperformance. Coordinatecross-functional initiatives on behalf of executive leaders. Developproject plans, stakeholder engagement strategies, communication plans, andprogress reporting mechanisms. Partnerwith senior leaders to remove obstacles and accelerate execution. Identifyopportunities to simplify processes and improve organizational agility. Board & Corporate Governance Support Supportboard meeting preparation and governance activities. Coordinateexecutive reviews, presentation materials, supporting documentation, anddecision packages. Ensurealignment across executive stakeholders regarding board deliverables andtimelines. Maintainstrict confidentiality of highly sensitive corporate information. AI, Productivity & Continuous Improvement LeverageAI-enabled workplace technologies, workflow automation, and digitalproductivity tools to improve executive support effectiveness. Identifyopportunities to automate recurring administrative processes. Usedata and analytics to improve executive productivity, meetingeffectiveness, and operational efficiency. Championcontinuous improvement initiatives across the Executive Support function. Contributeto development of best practices, standards, playbooks, andcapability-building programs for Executive Assistants. Leadership Across the Executive SupportFunction Sharebest practices, tools, and operating models that elevate executive supportcapabilities. Providecoverage and support for Executive Leadership Team members as needed. Contributeto a culture of excellence, accountability, inclusion, innovation, andcontinuous learning. You’ll win us over by: Experience & Expertise 10+years supporting senior executives in complex, fast-paced organizations. Experiencesupporting C-suite executives, Executive Leadership Teams, or Board-levelinteractions. Demonstratedsuccess serving as a strategic business partner to executive leaders. Experiencemanaging highly complex calendars, priorities, stakeholder relationships,and cross-functional initiatives. Provenability to influence outcomes across organizations without directauthority. Experiencecoordinating global stakeholders across multiple regions and time zones. Skills & Attributes Exceptionalorganizational, project management, and communication skills. Strongbusiness acumen and ability to exercise independent judgment. Abilityto manage confidential and highly sensitive information with discretion. Advancedproficiency with Microsoft Office 365, including Outlook, Teams,PowerPoint, Excel, and Word. Strongstakeholder management and relationship-building skills. Abilityto work effectively in a fast-paced, ambiguous, and highly visibleenvironment. You’ll Thrive Even More If You Also Bring Experiencesupporting multiple C-suite executives within a complex, globalorganization. Experiencemanaging Executive Leadership Team operating rhythms, strategic planningcycles, and board-related activities. Advancedskills in executive communications, including presentations, briefingmaterials, talking points, and stakeholder correspondence. Formalproject or program management experience leading cross-functionalinitiatives from planning through execution. Experienceestablishing governance processes, driving accountability, and trackingstrategic priorities. Knowledgeof board governance, corporate reporting, and executive-leveldecision-making processes. Experienceleveraging AI-enabled tools, workflow automation, and productivitytechnologies to improve efficiency. Acontinuous improvement mindset with a track record of simplifyingprocesses and enhancing organizational effectiveness. Experiencementoring or partnering with other Executive Assistants within acentralized support organization. Exposureto Product, Technology, SaaS, Strategy, or Operations organizations. You’ll benefit from: Competitivecompensation and comprehensive benefits package. Flexibleand hybrid work opportunities where available. Professionaldevelopment and continuous learning opportunities. Exposureto senior leadership and strategic business initiatives. Acollaborative, innovative, and inclusive culture. Theopportunity to make a meaningful impact across the organization. Qualified Applicants must be legally authorized foret... employment in the United States. Qualified Applicants will not require employersponsored work authorization now or in the future for employment in the UnitedStates. At Siemens, you'll have the opportunity to growyour career while helping organizations operate smarter, safer, andmore sustainably. We foster a culture of innovation, collaboration, andcontinuous learning, where employees are empowered to make a difference everyday. Our Commitment to Equity and Inclusion in our DiverseGlobal Workforce: We value your unique identity and perspective. We are fullycommitted to providing equitable opportunities and building aworkplace that reflects the diversity of society, while ensuring that weattract the best talent based on qualifications, skills, and experiences. Wewelcome you to bring your authentic self and transform the everyday with us. Siemens maintains aDrug Free workplace in accordance with applicable law. $81,753 $140,148 Organization: Smart Infrastructure Job Type: Full-time Category: Internal Services #J-18808-Ljbffr