Senior Pharma Executive Assistant

Senior Pharmaceutical Executive Assistant

Job Overview

We are seeking an experienced and highly professional Senior Pharmaceutical Executive Assistant to provide strategic administrative and operational support to senior leadership within a fast-paced pharmaceutical organization in Raleigh, North Carolina . This role serves as a trusted partner to executive leadership, ensuring the seamless execution of business operations, executive communications, board activities, and cross-functional coordination.

The ideal candidate is exceptionally organized, proactive, and skilled at managing competing priorities while handling highly confidential information with discretion. This individual will play a critical role in supporting executive productivity, facilitating communication across internal and external stakeholders, and helping drive organizational effectiveness.

Key Responsibilities

• Provide comprehensive executive support to senior pharmaceutical leaders, including complex calendar management, meeting coordination, and travel planning.
• Manage domestic and international travel arrangements, including itineraries, accommodations, and expense reconciliation.
• Coordinate executive communications, correspondence, and presentations on behalf of leadership.
• Prepare, organize, and distribute materials for Board of Directors meetings, executive leadership meetings, and investor-related activities.
• Serve as a liaison between senior executives and internal departments, external business partners, vendors, and key stakeholders.
• Support company-wide communications, leadership meetings, town halls, employee engagement initiatives, and corporate announcements.
• Coordinate cross-functional projects and follow up on action items to ensure timely completion of business objectives.
• Maintain highly confidential records and sensitive business information with the highest degree of professionalism and discretion.
• Create, edit, and format reports, presentations, and business documents utilizing Microsoft Office applications and collaboration platforms.
• Manage executive expense reporting, invoice processing, and budget tracking activities as needed.
• Assist with planning and execution of corporate meetings, conferences, advisory boards, and special events.
• Support document management and record retention processes in accordance with company policies and applicable pharmaceutical industry standards.
• Anticipate executive needs, proactively identify solutions, and drive process improvements that enhance operational efficiency.
• Provide administrative support for special projects and strategic initiatives as assigned.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum of 5-7 years of executive assistant or senior administrative support experience, preferably within the pharmaceutical, biotechnology, healthcare, or life sciences industry.
• Demonstrated experience supporting C-suite executives, senior leadership teams, or corporate officers.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a dynamic environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent verbal, written, and interpersonal communication skills.
• Strong business acumen and ability to interact confidently with executives, board members, and external stakeholders.
• Experience coordinating board meetings, leadership communications, and executive-level events.
• Proven ability to handle confidential information with discretion and sound judgment.
• Strong problem-solving skills and a proactive, solution-oriented mindset.
• Ability to work independently while managing responsibilities in a hybrid or remote work environment.
• Knowledge of pharmaceutical industry operations, compliance considerations, and regulated business environments is highly preferred.

Core Competencies

• Executive Presence
• Strategic Thinking
• Confidentiality and Integrity
• Project Coordination
• Stakeholder Management
• Attention to Detail
• Communication Excellence
• Time and Priority Management
• Adaptability and Flexibility
• Process Improvement

Why Join Us?

As a Senior Pharmaceutical Executive Assistant , you will be a trusted partner to executive leadership and an integral contributor to organizational success. This role offers the opportunity to work closely with senior decision-makers, support impactful initiatives, and play a key role in advancing the mission of a growing pharmaceutical organization. Your expertise, professionalism, and ability to anticipate needs will directly contribute to the effectiveness of our leadership team and the success of our business.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.