Administrative Assistant - Hybrid Schedule

Overview Tower Water is seeking a self‑motivated and positive office admin to join our team. This full‑time role offers a great benefits package and is responsible for providing administrative support to technical account managers, the sales department, and our leadership team. Values Have a can‑do attitude Be reliable to a fault Be responsive to customer and employee needs Understand the value of reputation Exhibit passion for your work and tasks in front of you and for your team Location Tower Water is located in Somerset, NJ. We provide Water Treatment Services to a growing number of clients, mainly in the New York City metropolitan area. Our small, friendly office requires each admin to perform a variety of tasks and serve as the "go‑to person" for certain company processes. Job responsibilities Prepare and review contracts, agreements, amendments, and purchase orders Review and proofread reports and documents before sending to clients Create, update, and maintain client information in several databases Answer phones, take messages, and transfer calls Filing, faxing, mailing, etc. Organize and schedule meetings Produce e‑mails, reports, letters, forms, and SOPs Respond to insurance requests from clients Work as a team – willingness to communicate with the administration team Adapt responsibilities as business operations change Complete company‑required trainings Other tasks based on company needs Requirements 2+ years as an administrative or customer service professional QBO experience is a plus Basic Accounts Payable and Accounts Receivable experience is a plus High School Diploma or GED equivalent Proficient in MS Office (Outlook is a must) Ability to update and maintain several databases Computer‑savvy with fast and accurate typing Passionate, well‑spoken, and reliable Organized and able to multitask; can balance deadlines and projects at all times Efficient and productive with strong prioritization skills Able to take direction and complete tasks independently from multiple supervisors Work speed must be consistent with other personnel after 6‑8 week training Excellent interpersonal skills and exemplify the Tower Water values Attention to detail and problem‑solving skills Benefits Hourly rate of $19.25‑$21.65 based on experience Medical, dental and vision benefits with generous employer contributions 401(k) with 4% matching 10 vacation and 5 sick days per year with progressive vacation based on tenure 8 paid holidays Pre‑tax benefits such as FSA or HSA accounts Company‑paid life insurance and short‑term disability coverage Laptop, phone and monitor for home use Quarterly conversations with your manager All staff meetings and fun events Additional benefits through our PEOAfter training, remote work options (3 days on site and 2 days remote) Access to Employee Assistance Program and training database Tower Water is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status. #J-18808-Ljbffr