ADMINISTRATIVE ASSISTANT

Position Overview

Applications accepted from: All persons interested PN: 39683 Division: Disease Prevention & Control Section: Bureau of HIV/STD & Viral Hepatitis Prevention Reporting Location: 8000 N. Stadium Dr. Workdays & Hours: Monday Friday 8:00 AM-5:00 PM* *Subject to Change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS Schedules and organizes complex activities such as plan meetings, organize and schedule appointments, prepare paperwork for local and out-of-town travel, and assists with taking detailed meeting minutes. Answer HIV hotline, take incoming, and make outbound calls on behalf of the bureau, Sort and distributes mail, draft written responses via email and respond by email when necessary. Works independently and within a team on special and ongoing projects. Provide ongoing administrative support with cell phone ordering, IT requests and set-up, securing meeting spaces, keeping RICOH copiers in good working order, order bureau office supplies, and assist with scheduling job interviews when directed. Other duties will include assisting with the onboarding of new staff, track/inventory supplies, and updating work order requests. This dynamic individual will be well versed with creating/updating excel spreadsheets, organized and able to make good judgement with their decision making. Stay abreast of updated departmental policies that directly impact HIV/STI program operations, etc. Collaborate with the HHD Procurement Team to secure marketing materials and essential program supply items as needed. WORKING CONDITIONS This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

Minimum Requirements

EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTS One (1) year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS None.

Preferences

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** Exceptional organizational skills, strong ability to prioritize tasks and duties, possess critical thinking skills with the ability to multi-task, excellent written and oral communication skills, Great interpersonal skills with the ability to interface and work with all facets of the organization. Also, proven experience with Micro-Soft Office products, excel, etc.

General Information

SELECTION/SKILLS TESTS REQUIRED Application review and/or interview. However, the Department may administer a skill assessment evaluation. SAFETY IMPACT POSITION NO If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. PAY GRADE 17 SALARY INFORMATION GRANT FUNDED POSITION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: To view your detailed application status, please log-in to your online profile by visiting: or call View phone number on click.appcast.io . If you need special services or accommodations, call ( View phone number on click.appcast.io ). (TTY 7-1-1) If you need login assistance or technical support call View phone number on click.appcast.io . Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Benefits

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: Medical Dental Vision Wellness Supplemental Insurance Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 13 city holidays, plus one floating holiday Compensable Sick Leave Personal Leave Flexible schedules Hybrid-Telework for eligible positions Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Paid Prenatal, Parental and Infant Wellness Leaves Healthcare Flexible Spending Account