Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment operations for a team in Ayer, Massachusetts. This Long-term Contract position is ideal for someone who brings strong attention to detail, accuracy in financial processing, and confidence working with high-volume payables tasks. The person in this role will help keep vendor payments organized, timely, and properly documented while contributing to efficient accounting workflows.

Responsibilities:
• Review incoming invoices, assign correct account codes, and prepare transactions for accurate entry into the payable system.
• Process accounts payable activities from invoice receipt through final payment while maintaining complete and organized records.
• Coordinate ACH payments and check runs to ensure vendors are paid on schedule and in alignment with internal controls.
• Verify invoice details against supporting documentation and resolve discrepancies before payment is released.
• Maintain payment schedules and monitor outstanding items to support timely month-to-month processing.
• Communicate with vendors and internal stakeholders to address payment questions, coding issues, and invoice exceptions.
• Assist with reconciliation tasks and provide documentation needed to support audits or accounting review processes.• Experience handling full-cycle accounts payable responsibilities in an accounting or finance environment.
• Working knowledge of invoice coding and the ability to assign expenses to the appropriate accounts with accuracy.
• Familiarity with processing ACH transactions and coordinating routine check disbursements.
• Strong attention to detail with the ability to manage a high volume of invoices while minimizing errors.
• Proficiency using accounting systems and standard office software to track, process, and document payable activity.
• Effective communication skills for interacting with vendors and cross-functional internal teams.
• Ability to prioritize deadlines, stay organized, and work independently in a contract-based role.