Administrative Assistant

Administrative Assistant Opportunity

DU Family of Companies is a network of fire protection, life safety, and security service companies, protecting people and property across 30+ locations and 11 states. Davis-Ulmer Sprinkler Co., founded in 1946 and headquartered in Liverpool, NY, is a full-service fire sprinkler, suppression, alarm, and security contractor with a long-standing reputation as one of the premier fire protection companies in the Northeast. As a proud member of the DU Family of Companies, powered by APi Group, we combine the strength of a leading life safety network with the responsiveness and relationships of a local partner. Living our motto, "we protect what you value most," Davis-Ulmer Sprinkler Co. offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add an Administrative Assistant to our Liverpool, NY team. In this role, you will handle a variety of clerical and administrative tasks, communicate effectively with internal and external stakeholders, and contribute to organizational efficiency by providing timely, accurate support to the team and management. Success in this role requires strong organizational skills, attention to detail, a customer-focused mindset, and the ability to manage competing priorities in a fast-paced office environment.

Key Responsibilities:

• Support the accounts payable function by tracking, organizing, and processing invoices and related documentation in accordance with company procedures.
• Maintain and organize Certificates of Insurance files for customers, ensuring records are current, complete, and readily accessible.
• Assign and maintain service schedules for field technicians.
• Perform general office duties including copying, scanning, faxing, filing, and maintaining organized physical and electronic records.
• Schedule and coordinate field technician assignments, service calls, and daily routes to support efficient operations and timely customer service.
• Assist with special projects and other related duties as assigned.

Qualifications:

• High School Diploma or GED required.
• Previous experience in an administrative setting, or an equivalent combination of education and experience.
• Strong customer service skills with the ability to interact effectively and professionally with a wide variety of individuals in person, by phone, and in writing.
• Good oral, written, and telephone communication skills.
• Strong time management, organizational, and interpersonal skills.
• Moderate to advanced computer skills, including proficiency with Microsoft Office products and the AS400 system.

The wage for this role is $22.00 per hour and above, based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose DU Family of Companies?

• Competitive Compensation: We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.
• Comprehensive Benefits Package: Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of.
• Strength of the Family: The Davis-Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches. This collective approach strengthens us as a cohesive group, amplifying our impact far beyond what any individual business unit could achieve alone.
• Backed by APi Group: As a subsidiary of APi Group, a publicly traded, multi-billion-dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success. Benefit from world-class training and leadership development opportunities, backed by a powerhouse in the Fire Life Safety & Security industry.
• Long-Term Career Relationships: Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike. Join us and become part of a community where your dedication is recognized and valued for the long term.
• Values Match: We prioritize hiring individuals whose values align with ours. Our commitment to value-driven recruitment is a cornerstone of our People/Talent Development Operating Code.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what people value most."