Executive Assistant

TalentBurst Inc

Job Description

Assistant-Executive Administrative (Mid Level)
Onsite at Coralville IA 52241
Shift: Monday- Friday, 9am -5pm
Duration: 9+ Months
Pay: $32.56/hr. on w2

Top 3 skills: calendar & travel management, MS office especially in Power Point, PM/Coordination for small projects or teams meetings

The Executive Assistant plays a crucial role in supporting 2 – 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation.

This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing.

In this role, you will have the opportunity to:

• Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
• Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
• Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc.

The essential requirements of the job include:

• Long-standing experience supporting senior leaders/high-level executives in a corporate environment
• Excellent organizational, time and project management skills as well as exceptional attention to detail
• Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive)

It would be a plus if you also possess previous experience in:

• Handling highly sensitive and confidential materials/matters
• Coordinating domestic and international travel, including country-specific Visa requirements
• Using Oracle, SAP Concur, myCWT & Miro

#TB_PH Company Description

Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA

Company Description

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Vacancy posted more than 2 months ago

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