Administrative Assistant (Part-Time)

Overview

We are seeking a highly motivated Corporate Administrative Assistant to join our team. The successful candidate will work closely with the Corporate Services Manager. You will work with a dynamic team of professionals, gaining valuable experience in corporate business operations while also building your skills in a fast-paced, innovative environment.

Responsibilities

• Inspect company trucks and equipment according to company standard reporting any discrepancies.
• Sort and distribute incoming mail to appropriate departments and individuals.
• Prepare credit card reconciliation forms accurately and confidentially, as required.
• Organize, sort, fold, and inventory company apparel (shirts, vests, and other clothing items), maintaining accurate inventory records to ensure timely reordering and distribution.
• Coordinate and mail materials to company branches as needed.
• Complete and submit order forms for Land’s End apparel accurately and timely.
• Maintain and file truck-related documentation, including creating labels, adding new files, and ensuring ongoing organization.
• Update the company truck list daily, ensuring accuracy and documenting any discrepancies or conflicts identified.
• Provide front desk (switchboard) coverage during the receptionist’s lunch break, as needed.
• Act as a back-up for purchasing when the Corporate Services Manager is not available.

Qualifications

Minimum Education, Training and/or Experience

• College coursework in business administration, majoring in a field such as accounting.
• Previous work experience in a corporate or office environment preferred but not required.

Position Type/Expected Hours of WorkThis is a Part Time position, 20 hours a week, with work hours during the regular business hours which are Monday through Friday, 8:00am to 5:00pm.

TravelSome local travel may be expected for this position.

Special Requirements

• Possession of a valid state of residence driver’s license.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of all reasonable activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job ID: IND123