Operations & Legal Administrator (US)

Organization: Our Common Home Foundation (part of the Our Common Home Network)

• Location : Remote (Must be based in the United States)

• Commitment : Fixed term Part-time (2 days / 16 hours per week)

• Reporting to : Chief Operations Officer

About Our Common Home Network

Our Common Home is a fast-growing global network that brings those left out of the existing climate movement into the conversation about how to protect their environment, on their own terms. We are a network of 20 entities worldwide, with a team of over 120 people, working across diverse political and cultural contexts.

Our network partners, based in critical nations around the world, work to take climate and environment out of the polarization dynamics that increasingly undermine the possibility of achieving the broad support needed for effective environmental action.

We are driven by respect for ordinary people whose values or way of life leave them excluded from the current climate and environment debate. We seek to build trust with these audiences, and we do this by partnering with the institutions they trust. Together with these partners, we run campaigns that build new solutions and approaches to climate change and environmental issues that are more rooted in the lives, values and priorities of ordinary people. By doing so, we create the political space required for lasting action.

The Role

Our Common Home Foundation is a registered 501(c)(3) in Delaware. While it has minimal independent operations, it serves a critical function as the US hiring and compliance platform for employees supporting our global network.

We are seeking a detail-oriented Operations & Legal Administrator with paralegal training to manage the foundational, legal, and administrative health of this US entity. This is a highly varied, part-time role requiring a mix of rigorous compliance management and high-level executive assistance.

Key Responsibilities

1. Legal, Governance & Board Administration

• Maintain the 501(c)(3) status and ensure full compliance with Delaware state and US federal regulations.

• Coordinate Board of Directors meetings, including preparing agendas, assembling board materials, and drafting official meeting minutes.

• Act as the primary liaison with external legal counsel and accounting firms to ensure timely filing of tax returns (e.g., Form 990)

2. Operational Coordination & US Administration

• Oversee State Charitable Solicitation Registrations and renewals to support US-based fundraising compliance.

• Liaise with payroll provide to ensure smooth payroll processing for US-based staff.

• Provide basic HR and immigration support administration (e.g., tracking visa statuses, coordinating with immigration counsel if necessary).

• Gusto supervision

3. Executive & Secretarial Support

• Provide high-level secretarial and administrative support to the CEO and one US-based Fundraiser.

• Manage scheduling, calendar coordination, and basic travel logistics where required.

• Assist the fundraiser with administrative tasks related to donor tracking or grant compliance documentation.

Qualifications & Experience

• Paralegal Training/Certification: Strong foundational knowledge of US corporate law, contract review, or non-profit compliance is required.

• Nonprofit Experience: Prior experience working with or supporting a 501(c)(3) organization, specifically regarding governance and charitable registration, is highly desirable.

• Operational Savvy: Familiarity with basic US payroll, HR practices, or working with PEO platforms.

• Exceptional Organization: Ability to independently manage a diverse workload across just two days a week.

• Tech-Savvy: Proficiency with remote work tools

• Discretion: High level of integrity and discretion when handling confidential organizational, financial, and personnel data.

What We Offer

• A flexible, 100% remote working environment.

• The opportunity to contribute to a fast-growing, impactful global environmental network.

• Competitive part-time compensation commensurate with experience.

This is a flexible part-time position estimated at approximately 16 hours per week. While we anticipate a relatively consistent weekly workload, some flexibility in scheduling is expected depending on board meetings, filing deadlines, or occasional operational needs.

We are open to engaging the successful candidate either as an independent contractor or part-time employee, depending on profile, location, and legal feasibility.

Candidates should ideally have reasonable overlap with US East Coast working hours.

Compensation will be commensurate with experience and structure of engagement, with an anticipated range of approximately USD 45-70 per hour.