Legal Administrator

Job Description

Job Description

We are looking for a Legal Administrator to support estate planning and probate matters for a Contract position based in Boston, Massachusetts. This role focuses on preparing legal documentation, coordinating client interactions, and keeping case activity organized from intake through filing. The ideal candidate is comfortable managing deadlines, maintaining accurate records, and providing dependable administrative support in a legal environment.

Responsibilities:
• Draft, revise, and assemble estate planning materials such as wills, trusts, and powers of attorney for attorney review and finalization.
• Assist with probate and trust administration filings by preparing documentation, submitting materials electronically or with the court, and monitoring key due dates.
• Serve as a point of contact for clients by scheduling meetings, gathering required information, and communicating next steps clearly and effectively.
• Organize and maintain matter files, legal records, and supporting asset documentation to ensure information is current and easily accessible.
• Manage calendars for appointments, filing deadlines, and case-related milestones to help keep legal matters on track.
• Provide administrative support through correspondence preparation, document handling, and routine office coordination related to active legal matters.
• Support billing activities by helping prepare invoices, tracking time-related information, and maintaining accurate administrative records.
• Use case management software to update matter status, store documentation, and track progress across multiple files.