Office Administrator

Office Administrator

The Office Administrator will oversee daily office operations while supporting facilities management and administrative functions in a fast-paced corporate environment. This role is responsible for coordinating office moves and workplace projects, managing vendors and office logistics, maintaining supplies and facilities, and providing administrative support to ensure a seamless employee experience. The ideal candidate has experience balancing office administration, facilities coordination, and executive support, with exceptional organizational, communication, and project management skills.

Key responsibilities include managing daily office operations to ensure the workplace runs efficiently, coordinating office moves, renovations, and workplace reconfigurations from planning through execution, serving as the primary point of contact for building management, movers, maintenance providers, and office vendors, coordinating furniture deliveries, office equipment installations, and workspace setup, cataloging office inventory, maintaining supply levels, and overseeing ordering of office supplies and equipment, creating seating charts, workstation assignments, and office floor plans as needed, coordinating packing, labeling, storage, and organization of office materials during relocations, managing document retention, shredding services, and records organization, scheduling preventative maintenance and coordinating office repairs, supporting onboarding by preparing workstations, office access, and employee welcome materials, providing administrative support including calendar management, meeting coordination, travel arrangements, expense reporting, and correspondence, coordinating meetings, catering, and company events, maintaining office policies, procedures, and operational documentation, and identifying opportunities to improve workplace processes and enhance the employee experience.

Qualifications include 3+ years of experience in Office Administration, Facilities Coordination, Workplace Services, Executive Administration, or a related role, demonstrated experience coordinating office moves, relocations, or workplace projects, experience managing vendors, building management, maintenance requests, and office services, strong project coordination and organizational skills with the ability to manage multiple priorities simultaneously, excellent written and verbal communication skills, proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint, experience creating seating charts, tracking inventory, and coordinating office logistics is highly preferred, ability to work independently while collaborating across multiple departments, and comfort in a fast-paced, changing environment with a proactive, solutions-oriented mindset.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.