Administrative Assistant

Administrative AssistantAnsible Government Solutions, LLC (Ansible) is currently recruiting Administrative Assistants to support the VHA Consolidated Mail Outpatient Pharmacy (CMOP) located at 2962 S Longhorn Dr, Lancaster, TX 75146. Shift schedule is typically Monday-Friday, 6:00am-2:30pm or 3:00pm-11:30pm. If you accept employment with Ansible, you must also acknowledge that any assigned schedule is subject to change at the direction of either Ansible or its customersAnsible Government Solutions, LLC (Ansible) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wide-ranging challenges in the fields of national security, health care, and information technology. To address these challenges, we employ intelligent and committed staff who take care of our customers' success as if it is their own.ResponsibilitiesPrepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation softwareFile and retrieve corporate documents, records, and reportsGreet visitors and determine whether they should be given access to specific individualsSchedule and coordinate meetings, appointments, and travel arrangements for supervisors and managersPrepare agendas and make arrangements for committee, board, and other meetingsRecord, transcribe and distribute minutes of meetingsConduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directorsAttend meetings to record minutesManage and maintain executives' schedulesMake travel arrangements for staff membersConduct general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping workProvide information to callers about organization's activities, products, and personnelOperate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applicationsQualificationsHigh School Diploma or General Equivalency Diploma (GED) requiredMinimum of 6 years of experience in administrative support rolesProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong organizational and time management skillsExcellent written and verbal communication skillsAbility to multitask and prioritize in a fast-paced environmentAttention to detail and accuracy in work productDiscretion and confidentiality in handling sensitive informationAbility to work independently and as part of a teamFamiliarity with office management systems and proceduresTyping proficiency – minimum 45 words per minuteU.S. citizenship requiredAbility to obtain and maintain a government security clearanceMust be able to understand how to perform basic mathematical calculationsMust read, understand, speak, and write English fluentlyAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.