Administrative Assistant

Position Overview

The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Key Responsibilities

• Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.
• Organizes and maintain files and records.
• Prepares correspondence, reports, and presentations. Maintain communication with patients, families, referral sources, and unit staff.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by assisting with projects as needed.

Education & Experience

Required:

• High School Diploma, Associates Degree preferred
• 3+ years of administrative support work, preferably for executive level staff.
• Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills and "can do" attitude are required.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors

Competencies

• Job Knowledge: Understand duties, technical skills, and company mission; maintain current knowledge of critical issues.
• Decision Making: Use effective approaches to develop solutions and make informed choices.
• Customer Service: Address internal and external customer needs with professionalism and care.
• Communication & Interpersonal Skills: Clearly convey information, listen actively, and build effective relationships.
• Quality of Work: Maintain high standards, accuracy, and thoroughness even under deadlines.

**A former patient may not be hired at the same location where they were treated until a minimum of one year has elapsed since the completion of their treatment at that location. Former patients may be considered for employment at locations within RCA other than where they were treated within a year after treatment.

Recovery Centers of America provides equal opportunity in employment and in the provision of services. We do not discriminate on the basis of race (including hair type, texture, or style), color, age (40 and over), sex (including pregnancy, childbirth, breastfeeding, sex assigned at birth, gender identity or expression, affectional or sexual orientation, and differences in sex development), ancestry, national origin (including Limited English Proficiency), religious creed, disability, veteran status, or any other status protected by law. RCA is a recovery-friendly workplace.

If you or a loved one is struggling with addiction, don't wait, call or text us now at 1-800-RECOVERY.