Office Manager

Job Description

Job Description

Job Title: Office Manager
Job Description

We are seeking a highly organized and hands-on Office Manager to support daily operations within our commercial refrigeration business. This individual will play a critical role as the central point of coordination for office activities, customer order processing, and administrative functions. We are looking for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes ownership of getting things done on-site.

Responsibilities

• Serve as the primary point of contact for incoming customer communications, including emails and phone calls.
• Process and manage customer orders for parts and new equipment, focusing on order fulfillment and coordination.
• Act as the lead contact for a key customer, ensuring accuracy and responsiveness on all incoming orders from their internal team and technicians.
• Perform high-volume data entry and bookkeeping tasks within QuickBooks, including invoicing, order entry, and record maintenance.
• Maintain and update internal records, order tracking systems, and documentation.
• Coordinate with internal teams to ensure timely processing and delivery of orders.
• Manage general office operations, including filing, correspondence, and administrative support.
• Support day-to-day office needs and assist with other administrative tasks as required.

• 5+ years of experience in an office management, administrative, or order processing role.
• Strong experience with QuickBooks is highly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience handling customer orders, invoices, or order entry in a service or distribution environment is preferred.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Strong communication skills and a customer-focused mindset.

• Administrative support.
• Data entry.
• Customer service.
• Clerical tasks.
• Outlook proficiency.
• Filing.
• Administrative assistance.
• Payroll knowledge.

The work hours are from 8am to 5pm, Monday through Friday, and the position is 100% on-site in Warminster, PA. The role offers a contract-to-hire opportunity with a salary increase once permanent.

Job Type & Location

This is a Contract to Hire position based out of Warminster, PA.

The pay range for this position is $26.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Warminster,PA.

This position is anticipated to close on Jul 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.