Administrative Office Manager

Administrative Manager - Laboratory Operations
Denver, CO

Lighthouse Lab Services is seeking a highly organized and proactive Administrative Lab Manager to oversee administrative and operational coordination for a growing molecular laboratory located in Denver, CO. This role supports daily business operations, laboratory administration, vendor management, finance coordination, HR support, and multi-site communication across international teams.

Key Responsibilities

Office Operations & Administration

• Oversee daily administrative and office operations
• Maintain organized documentation systems and operational processes
• Provide front desk coverage and administrative support as needed
• Ensure a professional, efficient, and well-maintained office environment

Procurement, Finance & Inventory Management

• Manage procurement of office supplies, laboratory materials, equipment, furniture, and pantry items
• Coordinate vendor selection, pricing negotiations, and ongoing relationships
• Assist with purchase orders, invoice processing, and expense tracking
• Maintain and reconcile inventory records for office and laboratory supplies
• Support customs coordination and shipment tracking when required

Facilities & Multi-Site Coordination

• Manage incoming and outgoing mail, packages, and deliveries
• Coordinate facilities maintenance and service vendors
• Support operational alignment across US, India, and UK offices
• Assist with internal workflow coordination and communication

HR & People Operations Support

• Partner with HR to support onboarding and offboarding processes
• Prepare new hire workspaces, equipment, access credentials, parking, and welcome materials
• Maintain personnel documentation and compliance tracking
• Support scheduling and internal communications

Travel & Executive Support

• Arrange travel logistics including flights, lodging, and transportation
• Schedule meetings and manage calendars for leadership and staff

Preferred Profile

• Bachelor's degree in Business Administration or related field preferred
• Minimum 2-3 years of experience in office management, executive assistant, or operations roles
• Experience supporting laboratory or regulated environments strongly preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Experience with vendor management, procurement, inventory control, or facilities coordination
• Proficiency in Microsoft Office Suite
• Ability to work independently and coordinate across multiple time zones

Salary & Benefits

$80,000 - $100,000 annually

• Benefits Stipend
• PTO and Paid Holidays

About Us:

At Lighthouse Lab Services, we offer solutions to help start, grow, and run clinical laboratories. Our recruiting team has more than 18 years of proven success placing job seekers in positions ranging from entry-level Medical Technologists to seasoned Laboratory Directors. We recruit nationwide, for permanent and travel positions with clients ranging from small hospitals to large reference laboratories.

It is the policy of Lighthouse Lab Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Lighthouse Lab Services will provide reasonable accommodations for qualified individuals with disabilities.

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