Executive Assistant

Executive Assistant & Operations Coordinator

Location: Pasadena, CA (Onsite)

Pay Rate: $40/hr

Duration: 35 Month Assignment (Potential Extension)

Schedule: MondayFriday, 8:00 AM6:00 PM

Seeking a polished, highly organized Executive Assistant & Operations Coordinator to provide direct support to the Founder & CEO while overseeing day-to-day business operations. This role is ideal for a proactive professional who thrives in a fast-paced entrepreneurial environment and can confidently manage multiple priorities with minimal supervision.

Key Responsibilities:

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination
• Serve as a primary point of contact for executives, vendors, customers, and business partners
• Coordinate operational workflows, order fulfillment, and logistics activities
• Support customer service inquiries, escalations, refunds, and shipping resolutions
• Maintain Shopify product listings, inventory records, and operational documentation
• Assist with invoice tracking, vendor payments, reporting, and administrative processes
• Coordinate property-related vendor communications, maintenance requests, and documentation
• Support special projects and cross-functional initiatives across the business

Qualifications:

• 3+ years of Executive Assistant, Operations, Office Management, or Business Operations experience
• Exceptional organizational, multitasking, and communication skills
• Strong attention to detail and ability to handle confidential information
• Experience with Shopify, QuickBooks, or similar business systems preferred
• Proficient in Microsoft Office Suite, particularly Excel
• Self-starter with a proactive, solutions-oriented mindset

Ideal Candidate:

• Professional, polished, and highly resourceful
• Comfortable working directly with executive leadership
• Able to balance strategic priorities with hands-on execution
• Thrives in a high-expectation, fast-moving environment
• Takes ownership and follows through on deliverables independently

This is an excellent opportunity to join a growing apparel company and play a critical role supporting executive leadership and business operations.

Please submit your resume to apply.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group:

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.