Accounts Receivable Clerk I

Job Title

Position Summary

Responsible for the daily posting of payments to the borrower's accounts. Also processes daily, weekly, and monthly trust invoices to be sent to the Clients.

Essential Duties & Responsibilities:

• Timely and accurate recording and deposit of cash receipts and direct payments adjustments and NSFs for proper account maintenance and investment opportunities.
• Daily mail opened and distributed to their departments.
• Authorize credit card and ACH payments and deposit daily to trust account.
• All cash received is deposited before end of business day and network backup tapes are secured off site. Bank deposits and backup tapes delivered to bank by 2:30pm.
• Ensure payments and related correspondence are handled according to collection regulations returned within 7 days of receipt).
• Processing daily, weekly, bi-monthly, and monthly client trust invoices & related ftp payment files. ACH and Wire Transfers are set up and given to authorized approvers by 5pm.
• Expedite mass client invoicing that needs to be turned over for mailing by the 3rd day of the month.
• Daily mail picked up from post office by deadline to be distributed to departments.
• Handle all misdirected payments according to Professional Practices Management System (PPMS) procedures.
• Process taxpayer checks to be mailed priority to client daily.
• Process settled accounts and commission rate adjustments, invoicing and/or adjustment entries for any under/overages to cash and process overpayments.
• Adherence to ConServe's Blueprint Quality Management System (PPMS), Code of Conduct, and Compliance Program

Non-Essential Duties & Responsibilities:

• Other duties as assigned.

Education:

• High School Diploma or GED
• Associate degree or equivalent combination of education and experience

Skills/ Requirements:

• Account Receivable experience or related educational training preferred.
• Two+ years of Account Receivable experience preferred.
• Experience with Accounting Software preferred.
• Microsoft Office knowledge required.
• Computer Literate (i.e. competent data entry and word processing skills).
• Detail-oriented, able to multitask, and meet deadlines.
• Ability to act independently to resolve problems.
• Good verbal communication skills.
• Ability to work overtime as needed, this could include an occasional weekend.
• Valid and clean driver's license with the ability to drive to post office and bank as needed.
• Ability to obtain and maintain Government Security Clearance.
• U.S. Citizenship or lawful Permanent Resident alien with three or more years as a permanent resident in the United States
• No conflicts of interest with ConServe or our Clients.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job except for periodic breaks pursuant to applicable law.

• Work onsite at corporate office.
• Has valid Driver's License and transportation
• Occasionally lift and/or move up to 25 pounds.
• Ability to sit or remain sedentary for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to talk and listen on a phone for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to type on a computer for your entire work shift (8-, 9-, or 10-hour shift)

Reasonable accommodations may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.

Mission Statement: ConServe is dedicated to satisfying the needs of our Clients in a manner consistent with improving the human condition, and that will foster the development of long term mutually beneficial relationships with our Clients, our Employees, our Suppliers and Business Partners and the Community as a whole.

Disclaimer: The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements.