SECRETARY-BOOKKEEPER - OLIVER ES

Job Summary

JOB TITLE:


Secretary/Bookkeeper

REPORTS TO:


Principal

WORK DAYS:


11 Months 224 Days

SALARY:


Clerical Schedule #1 Level 2


($38,065 - $51,424)

LOCATION:


Various Locations


FLSA Status:

EXEMPT

NON EXEMPT


X

JOB DESCRIPTION:


The Secretary/Bookkeeper is responsible for having assignments which are associated with the operation of a school, instructional program, or worksite. S/he will perform a variety of clerical, secretarial, bookkeeper, and other minor administrative functions required for the operation of a school/work site and other instructional programs including but not limited to maintenance of confidential student records, direct contact with students, parents/guardians, and instructional staff.

DUTIES AND RESPONSIBILITIES:
Recordkeeping/Database Management :
• Implement and maintain all office and school recordkeeping systems.
• Maintains a comprehensive student database by developing and tracking records and reports related to incidents, accidents, average daily attendance, and test scores;
• Use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters and other related forms;
• Create and maintain student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.


Document Preparation
• Prepare, create, and compose letters, reports, bulletins, and other documents for the school or instructional programs.
• Answer routine correspondence for the administrator.
• Operates computer and standard office equipment.

Communication/Customer Service
• Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors.
• Address standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system insuring instructional, and support personnel are kept informed of needed information.
• Perform other duties as assigned.

QUALIFICATIONS:
Any combination of education and experience equivalent of graduation from high school and experience in general administrative support and clerical work. Prior experience in a procurement preferred. Associates degree preferred or three (3) years of experience in general administrative work or support.

SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

APPLICATION REQUIREMENTS:

• Completed Application (HireTrue)
• Resume (uploaded to application)
• Three (3) returned References (HireTrue)

*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

REVISED:

January 2025

Please Note: All candidates must submit to a background check ( Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.