Executive Assistant

WHAT YOU'LL DO

Executive & CEO Support Manage the CEO's calendar – scheduling, prioritization, and conflict resolution Prepare the CEO for every meeting: agenda, research, documents, action items Draft and manage outgoing communications on behalf of the CEO Manage and triage inbound communications with appropriate urgency Coordinate travel logistics, accommodations, and itinerary planning Investor & Partner Coordination Schedule and coordinate investor meetings, calls, and follow-up sequences Maintain the investor data room – organization, version control, access management Prepare meeting materials, pitch deck updates, and investor communication packages Track investor outreach status and follow-up cadences Coordinate with legal and advisory team on documentation timelines Operations & Project Management Own internal project tracking across multiple BudGrub verticals simultaneously Coordinate cross-department execution – routing CEO-level priorities Manage vendor relationships, contracts, and SOW coordination Build and maintain internal systems – filing, tracking sheets, SOPs Support event planning logistics for Munchie Fest, HOUSE, and activations Research & Presentations Conduct research on partners, investors, markets, and competitors Prepare and refine presentations for investor meetings and strategy sessions Assist with creator and partnership pipeline outreach and tracking Support media team with scheduling and content coordination logistics

WHO WE'RE LOOKING FOR

Exceptionally organized – systems-thinker who creates clarity in complex environments Strong written and verbal communication skills – polished and precise High energy and high initiative – self-starter who moves before being asked Detail-oriented without losing sight of the big picture Discreet and trustworthy – CEO-level confidentiality is required Comfortable with ambiguity and rapid context-switching in a fast-paced startup Proactive problem-solver who identifies issues and proposes solutions 1-4 years of experience in an executive assistant, chief of staff, or operations role Prior experience at a startup or high-growth organization Familiarity with cannabis, media, technology, hospitality, or entertainment sectors Proficiency with G Suite, Notion, Slack, Zoom, and project management platforms Las Vegas-based or willing to relocate – strongly preferred

WHAT WE OFFER

Competitive compensation commensurate with experience Equity opportunity for qualified candidates Hybrid and flexible work environment – results-oriented Direct reporting line to the Founder & CEO Long-term growth pathway: EA to Chief of Staff to senior leadership as company scales Front-row seat to a nine-vertical startup at its most consequential phase Exposure to investor relations, media production, brand development, and technology BudGrub is an equal opportunity employer and an Indigenous founder-led company. #J-18808-Ljbffr BudGrub