Administrative Assistant

Financial firm in NYC seeks an Administrative Assistant to join their team. Must have 2+ years of corporate administrative/office assistant experience, preferably within financial services. This is a temp to potential perm opportunity.

Fully onsite, Monday - Friday

Pay rate: $30-35/hr

Hours: 8am - 5pm

Responsibilities:

• Manage scheduling, calendar coordination, and travel arrangements for executives, ensuring seamless operations.
• Coordinate team meals, including weekly breakfasts and lunches, fostering a positive team environment.
• Maintain office supplies, snacks, and overall organization to support daily office operations.
• Assist with coordination support for senior executives when visiting the NYC office, ensuring their needs are met.
• Manage desk bookings and office coordination tools to optimize workspace utilization.
• Handle vendor coordination and basic office upkeep, ensuring a professional and efficient environment.
• Provide backup support to the Executive Assistant as needed, contributing to the overall efficiency of the team.
• Collaborate with team members to implement improvements in office processes and procedures.

Requirements:

• Bachelor's degree required.
• 2–3 years of experience in administrative, office support, or similar roles.
• Highly organized, proactive, and dependable, with strong communication skills and attention to detail.
• Positive attitude with a willingness to roll up your sleeves and take initiative in a fast-paced environment.
• Ability to handle multiple tasks efficiently and adapt to changing priorities.
• Demonstrated ability to collaborate effectively with team members and contribute to a dynamic work environment.
• Strong problem-solving skills and the ability to implement improvements in office processes and procedures.