Facilities Project Coordinator

Facilities Project Coordinator – Corporate Real Estate & Office Moves

Location: New York, NY 10003 (Manhattan) – Hybrid (3 Days Onsite / 2 Days Remote)

Pay Rate: $35–$42/hour (Depending on Experience)

Duration: 6 Months (Contract, Probable Extensions)

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Interview Process: 2 Rounds – Microsoft Teams Video Interview and Onsite Interview

Relocation Assistance: Not Provided

Work Authorization: No Visa Sponsorship / No H1Bs / No C2Cs

Our client, one of the largest energy companies in the United States, seeks an accomplished Facilities Project Coordinator to support corporate real estate operations, office space planning, workplace modifications, and internal office relocations in New York, NY (Manhattan).

This hybrid opportunity is ideal for professionals with experience in facilities coordination, corporate real estate, office move management, space planning, work order tracking, and vendor coordination.

Position Overview

The Facilities Project Coordinator will support the Real Estate – Project Planning & Development (PPD) team in managing workplace service requests, coordinating office moves, maintaining occupancy records, and supporting commercial office space modifications.

The position involves working closely with architects, space planners, facilities teams, contractors, vendors, and internal stakeholders to ensure workplace projects and service requests are completed efficiently.

Key Responsibilities

Facilities Project Coordination & Work Order Management

• Monitor, process, and track facilities service requests and work orders using IBM Maximo or similar work order management systems.
• Coordinate workplace requests involving furniture installations, office modifications, signage, equipment, and workspace changes.
• Maintain accurate project trackers, service request logs, Excel spreadsheets, and status reports.
• Follow up on outstanding work orders to ensure timely completion and closure.
• Communicate project progress, schedules, and potential delays to stakeholders.

Office Moves & Workplace Coordination

• Coordinate internal office relocations, furniture moves, workspace reconfigurations, and Move/Add/Change (MAC) requests.
• Schedule moving teams, furniture installations, equipment transfers, and vendor activities.
• Support XM1 furniture requests, deliveries, installations, signage updates, and materials handling.
• Conduct facilities walkthroughs to evaluate workspace layouts, furniture conditions, and modification requirements.
• Collaborate with contractors and facilities teams to ensure smooth execution of workplace modifications.

Space Planning & Corporate Real Estate Support

• Assist architects and space planners with office layouts, seating arrangements, and workplace modifications.
• Maintain occupancy records, seating assignments, floor plans, and space utilization data.
• Retrieve, review, and distribute floor plans and drawings.
• Support commercial office reconfiguration and workplace improvement projects.

Project Tracking, Reporting & Administration

• Develop and maintain Microsoft Excel spreadsheets, project trackers, operational reports, and status summaries.
• Track work orders, office moves, service requests, and project milestones.
• Review moving team activity logs, validate timesheets, and prepare documentation for approval.
• Maintain organized electronic and physical project records.
• Provide administrative and project coordination support to the Real Estate PPD team.

Stakeholder & Vendor Coordination

• Serve as a primary contact for internal customers, facilities personnel, vendors, and contractors.
• Coordinate meetings, schedules, workplace requirements, and project updates.
• Respond to customer inquiries and follow up on service requests.
• Maintain effective relationships with internal departments and external service providers.

Required Qualifications

• Bachelor's degree.
• Approximately 2–5+ years of experience in project coordination, facilities coordination, corporate real estate, workplace planning, architecture support, or commercial interiors.
• Experience coordinating office moves, furniture installations, workplace modifications, or Move/Add/Change (MAC) requests.
• Strong Microsoft Excel skills, including spreadsheet tracking, reporting, and data management.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, Outlook, and Word.
• Experience using work order management, ticketing, or facilities management systems.
• Strong organizational and multitasking skills, with the ability to manage concurrent requests and deadlines.
• Excellent written and verbal communication skills.
• Strong customer service skills and experience coordinating with stakeholders, vendors, and contractors.
• Ability to maintain accurate documentation in a fast-paced corporate environment.

Preferred Qualifications

• Experience with IBM Maximo or similar facilities/work order management systems.
• Advanced Microsoft Excel skills, including pivot tables and operational reporting.
• Experience supporting architects, space planners, facilities planning teams, or commercial interiors projects.
• Familiarity with occupancy databases, space management systems, and digital floor plans.
• Ability to interpret floor plans, seating layouts, and space utilization reports.
• Experience coordinating corporate office reconfigurations, furniture installations, and workplace moves.
• Experience reviewing vendor activity logs, operational work records, and timesheet data.

Apply Now

If you have experience in facilities project coordination, corporate real estate, workplace operations, office move management, or space planning and are interested in a hybrid opportunity in Manhattan, New York , we encourage you to apply.

Qualified candidates may also send their updated resumes to View email address on click.appcast.io .

Recruiter Contact Info

Sajag Bhardwaj

Email: View email address on click.appcast.io

I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Company Overview:

Amerit Consulting is a nationwide staffing and consulting firm supporting Fortune 500 clients across healthcare, technology, engineering, and professional services. With over 2,000 employees across 47 states, Amerit specializes in contract, temporary, and direct hire staffing solutions.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.