Executive Assistant (EA) & Marketing Generalist

We are seeking a proactive, highly organized, and execution-oriented Executive Assistant (EA). You will report directly to the CEO/Founder to provide operational relief and streamline everyday workflows. This role serves as a key operational lever for the company. It combines executive administration with hands-on marketing support to reduce task fragmentation across the team. You will help centralize administrative, copywriting, and social media tasks. This will allow the CEO to step back from day-to-day management to focus on high‑value scaling initiatives. Location: Remote / Hybrid / New Jersey. Key Responsibilities Executive Support & Operational Coordination Manage the CEO's administrative workflow, calendar, and task tracking. Act as a central communication link between the CEO and internal team contractors. Screen and manage inbound candidate flows and applicant tracking. Establish, standardize, and document internal processes to eliminate role confusion. Organize project dependencies to optimize overall business scalability. Marketing & Content Execution Centralize marketing execution under a single, highly accountable function. Write and distribute clear marketing copy, email newsletters, and drip campaigns. Publish, schedule, and monitor quality control across corporate social media platforms. Coordinate digital assets, video content, and online brand presentation materials. Consolidate and monitor performance metrics across all active marketing channels. Workflow & Technical Alignment Own day-to-day work systems within Asana for task execution and reminders. Manage inbound pipeline workflows and notification routing inside Gmail and Asana. Interface with the internal IT support team to resolve system tech bottlenecks. Explore and implement AI automation tools for drafting emails and improving operational workflows. Required Core Attributes & Experience Execution Focus: Thrives on clear direction, details, and consistent daily execution over high-level strategic driving. Extreme Organization: Natural inclination toward organizing information, building schedules, and cleaning up administrative overlap. Thorough Communication: Clear, proactive, and prompt verbal and written communication styles. Adaptability: Calm, composed, and comfortable balancing a hybrid mix of administrative and marketing tasks. Rapid Learner: Possesses a positive learning attitude and a strong aptitude for mastering new business processes quickly. Ideal Technical Skill Sets Proven proficiency using Asana or equivalent robust project management software platforms. Experience utilizing Google Workspace environments, specifically advanced Gmail filtration and workflows. Hands-on familiarity with basic graphic design or UI/UX tools for social media and marketing layouts. Experience writing short-form or long-form copy for digital marketing and drip campaigns Comfort navigating data structures, basic budgets, and performance metric tracking sheets. #J-18808-Ljbffr