Executive Assistant & Office Operations Lead

Key Responsibilities Executive Assistant Functions Calendar Management: Managing complex calendars, scheduling meetings, and resolving scheduling conflicts for the executive team. Travel & Logistics: Coordinating travel itineraries, booking flights/hotels, and managing expense reports. Communication Liaison: Acting as the first point of contact, screening calls, and managing correspondence with discretion. Document Preparation: Formatting information for internal/external communication, preparing memos, reports, and PowerPoint presentations. Meeting Support: Preparing meeting agendas, taking minutes, and conducting follow-ups on action items. Office Manager Functions Office Operations: Overseeing daily office logistics, including supply inventory, vendor management (copiers, printers, catering), and mail distribution. Facility Management: Acting as a liaison with building management for maintenance, office temperature, and cleaning. Office Culture: Planning company events, team meetings, and fostering a positive work environment. Technology Support: Assisting with IT needs, including office equipment maintenance and basic troubleshooting. Required Skills and Qualifications Experience: Proven experience as an Executive Assistant, Office Manager, or similar administrative role. Organizational Skills: Exceptional time management and the ability to prioritize projects simultaneously. Confidentiality: High level of integrity and discretion in handling confidential information. Tech Savviness: Strong knowledge of Google Suites & MS Office Suite. Communication: Strong written and verbal communication skills. Ability to work in a fast-paced environment. #J-18808-Ljbffr