Legal Administrative Assistant

Job Description

Job Description

We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedules, and administrative processes organized and running smoothly. The ideal candidate is comfortable balancing clerical support, front office coverage, and time-sensitive legal administrative tasks in a fast-paced environment.

Responsibilities:

• Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities.

• Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system.

• Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date.

• Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval.

• Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner.

• Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed.

• Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools.

• Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs.

• Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required.

• Previous experience in an administrative, legal support, or office services role in a detail-focused setting.
• Strong organizational skills with the ability to manage both paper and electronic files accurately.
• Proficiency in data entry and confidence working with office software, document systems, and expense reporting tools.
• Ability to handle receptionist and inbound call responsibilities with sound judgment.
• Experience supporting travel coordination, meeting preparation, and other general office logistics.
• Strong written and verbal communication skills, with careful attention to detail and deadlines.
• Ability to prioritize multiple assignments and adapt to changing needs in a fast-paced legal office.