Executive Administrative Assistant

Job Description

Job Description

POSITION OVERVIEW

 

We are seeking a Contract Executive Assistant to provide high-level administrative support to senior leadership. This assignment is expected to last approximately three months, with the potential for extension based on business needs. The role is based in the Irving office and will support multiple senior executives across key business functions. This is an onsite role requiring strong professionalism, discretion, organization, and the ability to manage competing priorities in a fast-paced environment.

 

KEY RESPONSIBILITIES

· Provide executive-level administrative support to senior leadership.

· Manage calendars, meetings, scheduling, and day-to-day coordination.

· Coordinate internal and external meetings, including logistics, agendas, and follow-up items.

· Prepare, organize, and manage documents, reports, presentations, and correspondence as needed.

· Support communication and coordination across departments and leadership teams.

· Handle confidential information with discretion and professionalism.

· Assist with travel arrangements, expense reporting, and other administrative tasks as required.

· Serve as a reliable point of contact for internal stakeholders and external partners.

· Anticipate leadership needs and proactively resolve scheduling or administrative conflicts.

 

QUALIFICATIONS

· Prior experience as an Executive Assistant, Administrative Assistant, or similar support role.

· Experience supporting senior executives or multiple leaders preferred.

· Strong calendar management and organizational skills.

· Excellent written and verbal communication skills.

· Ability to work onsite in the Dallas office.

· High level of discretion, professionalism, and attention to detail.

· Ability to prioritize, multitask, and adapt quickly in a dynamic environment.

· Proficiency with Microsoft Office, Google Workspace, or similar business tools.

 

 

MANAGER’S NOTES (MUST HAVES):

 

Travel, Expenses & SAP Concur

· Coordinate domestic and international travel arrangements, including flights, lodging, transportation, and itineraries.

· Prepare and submit expense reports using SAP Concur.

· Review expenses for accuracy, documentation, and compliance with company policies.

· Partner with Finance and Accounting to resolve expense reporting questions or discrepancies.

· Maintain organized records of travel, expenses, receipts, and approvals.

PowerPoint & Presentation Support

· Create, format, and refine professional PowerPoint presentations for executive meetings, board meetings, client presentations, and internal communications.

· Translate ideas, data, and business updates into clear, polished, visually appealing presentation materials.

· Ensure presentations are accurate, consistent with brand standards, and executive-ready.

· Edit and improve slide layouts, charts, graphics, formatting, and messaging.

· Work under tight deadlines to prepare high-quality presentation materials.

 

ASSIGNMENT DETAILS

· Position Type : Temporary Contract

· Estimated Duration: Approximately 3 months, with potential for extension

· Location: Irving, TX

· Work Arrangement: Onsite

· Department/Support Area: Senior Leadership / Executive Administration

\nCompany Description

RightStaff was recognized by INC 5000 as one of the fastest growing companies in the nation. RightStaff's unique process and approach to staffing has enabled us to provide services that far exceed our competitors in the areas of resource qualification, delivery and performance measurement.

Voted Best Places to work in the Dallas/Fort Worth area. RightStaff is a nationwide IT solutions partner. We offer a full range of services, covering recruitment, project management, rollouts, project deployment, staffing, consulting services, and direct hire placement.

RightStaff is continuing to grow our service offerings every year, offers excellent compensation, and a great opportunity for career growth.

Company Description

RightStaff was recognized by INC 5000 as one of the fastest growing companies in the nation. RightStaff's unique process and approach to staffing has enabled us to provide services that far exceed our competitors in the areas of resource qualification, delivery and performance measurement.\r\n\r\nVoted Best Places to work in the Dallas/Fort Worth area. RightStaff is a nationwide IT solutions partner. We offer a full range of services, covering recruitment, project management, rollouts, project deployment, staffing, consulting services, and direct hire placement. \r\n\r\nRightStaff is continuing to grow our service offerings every year, offers excellent compensation, and a great opportunity for career growth.