Executive Assistant to the President

Job Title: Executive Assistant to the President Reporting Structure: President & Head of Operations Location: Los Angeles - In-office 4 days a week, flex on Fridays Company Overview Unboxed Group is a global creative agency specializing in crafting unforgettable brand experiences. Headquartered in Los Angeles with an onsite team in New York, and with events executed nationally, our team translates ideas into captivating narratives, seamlessly connecting imagination and reality. Position Overview As Unboxed Group continues to grow, we're looking for a highly organized and dependable Executive Assistant to support our President and Head of Operations. This role is ideal for someone who excels at managing competing priorities, communicates with professionalism and discretion, and takes ownership of the details that keep senior leadership running efficiently. You'll manage executive calendars, coordinate travel and communications, support day-to-day office operations, and assist with occasional personal tasks for the President. If you're a proactive problem solver who thrives in a fast-paced environment and understands the demands of supporting senior leadership, we'd love to hear from you. Executive Support — President Manage and protect the President's calendar — scheduling meetings, resolving conflicts, and ensuring time is always aligned with priorities Coordinate domestic and international travel arrangements including flights, hotels, ground transportation, and detailed itineraries Draft, proofread, and send correspondence on behalf of the President Serve as a gatekeeper and first point of contact, screening communications and managing follow-ups with professionalism and discretion Conduct research and compile summaries to support executive decision-making Provide personal support to the President as needed, including scheduling personal appointments, making reservations, and managing ad hoc personal requests — handled with the utmost confidentiality and care Provide on-site support to the President at events as needed Operations Support Manage and maintain the Head of Operations' calendar, including scheduling meetings and coordinating availability Assist with light office management including supply ordering, vendor coordination, and helping keep shared spaces like the break room and common areas stocked and tidy Assist with onboarding logistics and employee-facing communications as directed Who You Are: Discreet & Trustworthy: You understand that this role comes with access to sensitive information — personal, financial, and organizational — and you treat it accordingly, always. Anticipatory: You don't wait to be told what's needed. You read the situation, stay three steps ahead, and quietly solve problems before anyone notices they existed. Organized & Reliable: You love a good system and take pride in keeping everything — calendars, inboxes, files, and follow-ups — running without a hitch. Nothing slips through the cracks on your watch. Calm Under Pressure: Fast-moving days, shifting priorities, and last-minute asks don't rattle you. You bring steadiness and a solutions-first mindset to whatever comes your way. Clear Communicator: You write and speak with professionalism and warmth, represent executives well in correspondence, and know when to pick up the phone versus send an email. Team Player: You collaborate well across teams, take initiative where needed, and understand that your success is measured by the success of the people you support. Experience You Bring: Bachelor's degree or equivalent work experience 3–5 years of experience in an executive assistant, chief of staff, or senior administrative role Experience supporting C-suite or senior leadership, ideally in a fast-paced agency or creative environment Strong proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) Experience with project management and communication tools such as Slack and Asana Exceptional written and verbal communication skills High degree of discretion and professional maturity Strong attention to detail and ability to manage multiple priorities simultaneously Additional Requirements: Occasional domestic travel may be required for events or executive engagements Flexibility to work non-traditional hours based on executive schedules and event needs Must have a personal vehicle for occasional local travel — mileage compensation provided A valid driver's license Pay: $85,000 – $95,000 per year Time Off: Unlimited PTO to ensure you stay refreshed and inspired Benefits: Health Insurance & 401k enrollment options Unboxed Group, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law. #J-18808-Ljbffr Unboxed Group