Accounting Administrative Assistant

Job Description

Job Description

THIS ROLE WILL BE ONSITE 5 DAYS PER WEEK IN DOWNTOWN MANHATTAN.

An award-winning architecture and multi-disciplinary design firm, seeks Finance / Accounting Assistant for a fast-paced environment. Superb Communication and organizational skills required.

Role:
Candidate will work directly with Chief Financial Officer and accounting department and will act as a liaison between Chief Financial Officer, partners, and staff members. Responsibilities will include providing administrative support to Chief Financial Officer with strong sensitivity to confidentiality.

Main responsibilities include:

• Manage inbox and maintain calendar for Chief Financial Officer by drafting responses, flagging urgencies, and ensuring high-priority items receive timely attention with strong sensitivity to confidentiality and timing
• Field phone calls for the Chief Financial Officer
• Complete Chief Financial Officer's weekly timesheet and monthly expense report
• Act as a communication hub for Chief Finance Officer across departments and studios
• Assist with monthly billing meetings as needed
• Manage accounting department's absence requests and timesheet approvals
• Assist with coordination of trainings, events, etc.

Qualifications:

• Bachelor's degree (or other equivalent degree)
• Two + years' relevant work experience in similar roles
• Ability to handle confidential information with discretion and professionalism
• Strong interpersonal skills, communication skills, and organizational skills
• Strong time management skills with a proactive approach to problem-solving and decision-making skills are a must
• Knowledge of accounting/bookkeeping
• Interest in architecture and design is a plus
• Proficiency in Deltek VantagePoint, Microsoft Outlook and Microsoft Teams is preferred