Construction Administrator

Construction Administrator

The Construction Administrator provides critical administrative and documentation support to project management and field operations teams in a fast-paced construction environment. This role maintains project records, coordinates communications, schedules site visits and meetings, and ensures that project documentation is accurate, organized, and easily accessible. The ideal candidate is professional, detail-oriented, proactive, and comfortable managing multiple priorities while supporting smooth project execution.

Responsibilities

• Update and maintain company files, project records, and construction document logs to ensure information is current and accurate.
• Organize and track project documentation, including contracts, drawings, submittals, RFIs, change orders, and meeting notes.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Respond to and coordinate inquiries from vendors, subcontractors, customers, and clients, ensuring timely and clear communication.
• Schedule site visits, meetings, and project-related appointments for project managers, superintendents, and other team members.
• Assist project managers and superintendents with meeting debriefs and the distribution of meeting notes and follow-up items.
• Draft, edit, and distribute project correspondence and reports, maintaining a professional tone and clear formatting.
• Maintain accurate filing systems, both electronic and hard copy, for easy retrieval of project information.
• Support project teams with a variety of administrative tasks to help ensure smooth and efficient project execution.
• Coordinate document distribution between office staff, field personnel, clients, and subcontractors.
• Assist with tracking project schedules, deliverables, and outstanding action items, helping to keep projects on track.

Essential Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience using Adobe Acrobat for PDF creation, editing, and document management.
• Strong computer skills with accurate and efficient data entry capabilities.
• Ability to work independently while also collaborating effectively with project teams.
• 2+ years of administrative experience, preferably within the construction industry.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Professional customer service skills when interacting with clients, vendors, and subcontractors.

Additional Skills & Qualifications

• Experience working in the construction industry, engineering, or contracting environment.
• Familiarity with construction documentation and project management processes.
• Experience with document control and construction software platforms.
• Experience in project coordination and administrative support in a professional office setting.
• Experience with calendaring and scheduling for multiple stakeholders.

Work Environment

This is a 100% in-office role in a professional construction office setting. Standard hours are approximately 7:00 AM to 3:30 PM, with some flexibility when staff meetings or project needs occur later in the day. The work environment is fast-paced and collaborative, with regular interaction between office staff, field personnel, vendors, subcontractors, and clients. The role involves extensive use of Microsoft Office applications, Adobe Acrobat, and electronic filing systems, along with traditional hard copy document management. Professional office attire is expected, and the position requires consistent on-site presence to effectively support project management and field operations.

Job Type & Location

This is a Contract position based out of Latham, NY.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Latham,NY.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.