Executive Admin

Executive Administrative AssistantThis position focuses on providing daily administrative assistance to the senior leadership team, while also supporting employee experience initiatives and on-site coordination. The ideal candidate is highly organized, collaborative, detail-oriented, and proactive, with strong communication and problem-solving skills and the ability to work independently in a fast-paced, dynamic environment.Role and ResponsibilitiesProvide comprehensive administrative support to the senior leadership team, including calendar management, scheduling conflicts, logistics, and prioritize internal and external meeting requests across multiple time zones.Arrange and support executive business travel, including booking flights, lodging, transportation, itinerary management, expense report and submission.Handle sensitive and confidential information with the highest level of discretion and professionalism.Serve as a trusted administrative partner to leadership, anticipating needs and providing proactive solutions.Support facility management needs, including ordering office supplies, coordinating shipping and receiving, assisting visitor registration and onsite logistics.Support adhoc administrative tasks and onsite activities, such as employee experience events and All Hands meetings.Serve as a point of contact for office-related requests and inquiries.RequirementsAvailability to work onsite 5 days per week at client office in San Jose, CA.5+ years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role supporting senior leadership team.Strong organizational, time management, and multitasking skills.Strong problem-solving skills and attention to details.Professional demeanor and demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.Excellent written and verbal communication skills.Ability to work independently, anticipate needs, and thrive in a fast-paced environment.Strong proficiency with standard office tools (calendar systems, email, travel booking tools, and expense reporting systems).Experience supporting multiple leaders simultaneously is a plus.