Administrative Coordinator

Administrative Coordinator

AEI - Chadds Ford - Chadds Ford, PA 19317

Overview

Position Type Full Time Category Admin - Clerical

Description

Overall Responsibility: The Administrative Coordinator provides administrative and operational support across multiple departments while serving as a key resource for office coordination, scheduling, document management, and customer service. This role is designed for an individual looking to build a long-term career in operations and administration by developing progressively greater responsibilities beyond traditional clerical duties.

Essential Functions:

• Provide administrative support to multiple departments while maintaining a high level of professionalism and confidentiality.
• Coordinate calendars, meetings, conference rooms, and travel arrangements as needed.
• Prepare, format, edit, and proofread correspondence, reports, presentations, and other business documents using Microsoft Word and Adobe Acrobat.
• Maintain organized electronic and physical filing systems to ensure accurate document management.
• Utilize Microsoft Outlook and Teams to coordinate communication, meetings, and scheduling.
• Perform basic Excel tasks including data entry, tracking, and maintaining spreadsheets.
• Respond professionally to internal and external inquiries, providing exceptional customer service.
• Track action items and follow up on outstanding requests to ensure timely completion.
• Assist with special projects and provide operational support to executive leadership and department managers.
• Identify opportunities to improve administrative processes and contribute to operational efficiency.
• Maintain confidentiality when handling sensitive company and employee information.
• Support office operations by assisting with coordination of supplies, records, and general administrative functions.

Qualifications

Education

• Associate degree in Business Administration, Office Administration, or related field preferred.
• High school diploma or equivalent required.

Experience

• 13 years of administrative, office, or customer service experience.
• Experience supporting multiple individuals or departments is preferred.
• Proficiency with Microsoft 365, including: Outlook, Teams, Word, Excel (basic formulas, data entry and formatting), Word, Adobe Acrobat
• Calendar management and scheduling
• File management and document organization

Professional Competencies

• Strong organizational and time management skills.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Customer-focused mindset with a professional demeanor.
• Self-motivated with a willingness to learn new systems and processes.
• Adaptable and comfortable supporting multiple teams simultaneously.