Administrative Coordinator

Job Description

Job Description

Job Title: Administrative Coordinator

Location: New York, NY 10029

Schedule: Monday – Friday | 9:00 AM – 5:00 PM

Pay Rate: $21/hr

Job Summary

The Administrative Coordinator is responsible for supporting administrative and office service functions, including purchasing, payroll, records management, and human resources activities for a department, care center, or division. This role provides direct support to department leadership and may oversee 1-2 administrative staff members.

Key Responsibilities

• Answer routine and department-specific inquiries and direct questions to the appropriate personnel when necessary.
• Assist with budget monitoring and preparation of documents required to maintain balanced accounts.
• Process payroll and human resources transactions and coordinate with HR and Payroll teams to resolve issues.
• Monitor office supply inventory and coordinate purchasing and replenishment of materials and equipment.
• Track vendor contracts and assist with renewals.
• Coordinate meetings, conferences, seminars, and special events, including logistical arrangements and preparation of meeting materials.
• Prepare and distribute meeting minutes, reports, flyers, brochures, and other departmental communications.
• Research, compile, and organize information for reports, presentations, and statistical analyses.
• Review documents for completeness and ensure all required information and approvals are included.
• Assist with special projects, accreditation surveys, and grant-related activities as needed.
• Train and orient new administrative staff and assist with workflow coordination.
• Coordinate office support coverage and assist in assigning work and monitoring deadlines.
• Perform other administrative duties as assigned.

Required Qualifications

• Minimum of 5 years of administrative, office management, or business-related experience .
• Intermediate proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and multitasking skills.
• Ability to manage competing priorities and meet deadlines.
• Excellent customer service and relationship-building skills.
• Strong problem-solving and decision-making abilities.
  
• Ability to work independently and collaboratively in a fast-paced environment.
  Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.
  

Company Description

Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
Pride Health is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
Pride Health is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.

Company Description

Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.\r\n\r\nEqual Employment Opportunity\r\nPride Health is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.\r\n\r\nFair Chance Employment\r\nPride Health is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.\r\n\r\nAccommodations\r\nWe are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.\r\n\r\nOnly applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.\r\n\r\nOnly applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.