Secretary

Job Description

Job Description

Now Hiring – Office Secretary / Billing & Administrative Assistant

Habby’s Auto & Truck Transmissions is looking for a dependable, organized, and professional Office Secretary / Billing & Administrative Assistant to join our team.

This position is an important part of our day-to-day operation. We’re looking for someone who is comfortable handling paperwork, billing, customer accounts, and general office responsibilities in a busy automotive repair shop.

Responsibilities include:

• Filing and organizing customer, vehicle, and repair paperwork
• Preparing and processing invoices and billing
• Reviewing and keeping track of customer and business accounts
• Handling monthly statements and outstanding balances
• Following up on accounts receivable and payments
• Processing and recording customer payments
• Maintaining accurate customer and vehicle records
• Answering phones and assisting customers professionally
• Scheduling appointments and communicating with customers regarding their vehicles
• Handling emails and other office correspondence
• Working with vendors, warranty companies, and commercial/fleet accounts
• Keeping office records organized and up to date
• Assisting with other general administrative duties as needed