Executive Assistant

Executive AssistantMortenson is currently seeking an Executive Assistant that will be responsible for providing high quality, professional, and timely executive assistance to Operating Group Leadership.Responsibilities:Coordinate and schedule meetings, including room, equipment, catering, and participant detailsPrepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutesResearch, book, and coordinate travel arrangements; handle conference registrations and expense reportsPlan and coordinate events, including annual meetings, team outings, customer events, and holiday mailingsOrder and manage technology items and office supplies; maintain printers and reconcile reportsSort and distribute mail; create shipping labels; manage filing systems; perform contract comparisonsPrepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processingSupport Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgroundsQualifications:Associate or bachelor's degree in Business Administration or equivalent experienceMinimum four years administrative experience, with at least one year of executive administrative supportConstruction-related business experience preferredAbility to maintain a high level of confidentiality and discretionDetail-oriented with the ability to organize and manage multiple projectsProficient in Microsoft Word, Excel, Outlook, and PowerPointAdaptive, effective communication and active listening skillsPositive and professional attitude with strong customer service skillsA few benefits offered include:Medical and prescription drug plans that includes no additional cost vision coverageDental plan401k retirement plan with a generous Mortenson matchPaid time off, holidays, and other paid leavesEmployer paid Life, AD&D, and disability insuranceNo-Cost mental health tool and concierge with extensive work-life resourcesTuition reimbursementAdoption AssistanceGym Membership Discount ProgramThe base pay range for this role is $38.51 - $51.97. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.Visa sponsorship is not offered for this position. Our postings are typically open a minimum of 5 days and an average of 44 days.As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.Equal Employment OpportunityYour uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.Job Info:Job Identification 23785Job Category Executive AssistantLocations 3145 S Tryon St, Charlotte, NC, 28217, US