Showroom & Executive Assistant

Showroom & Executive Assistant New York, NY

ROLE SUMMARY

Reports directly to the Head of Sales, North America. The Showroom & Executive Assistant supports day-to-day showroom operations, seasonal market execution, sample management, and wholesale sales administration. This is a hands‑on, detail‑oriented role suited to someone who is organized, proactive, and comfortable in a fast‑paced luxury wholesale environment.

KEY RESPONSIBILITIES

Showroom Operations & Market Support Maintain the showroom to a high standard at all times: merchandising, cleanliness, and visual order. Prepare the showroom for market and appointments: steaming, tagging, hanging, rack setup, and selling tools. Support buyer appointments: greet clients, manage appointment flow, take notes, track requests, and assist throughout the sell‑in process. Assist with model dressing and garment presentation during appointments. Coordinate calendar management, travel, and scheduling for trunk shows and market events. Sample Management & Logistics Interface and work withing company ERP (Infofashion) to coordinated shipments from warehouse. Manage all sample traffic: check‑in/check‑out, pulls, packing, shipping, receiving, and tracking. Maintain organized sample storage with clear inventory visibility. Coordinate shipments for market, press, photoshoots, clients, and warehouse. Wholesale Sales Administration Assist with order entry, PO updates, reorders, and system maintenance in coordination with the sales team. Prepare and maintain selling tools including line sheets, image decks, lookbooks, and order recap documents. Support basic wholesale customer service: follow‑ups, requests, and coordination with internal teams. Assist with NuOrder or other B2B wholesale platforms as needed. Maintain and update Excel spreadsheets for orders, samples, and sales tracking; ensure data accuracy across internal documents. Events & Special Projects Support showroom events, trunk show preparation, and special brand initiatives. Assist with sample photoshoots, presentations, and ad‑hoc projects as needed.

REQUIREMENTS & QUALIFICATIONS

1–3 years of experience in a fashion showroom, wholesale sales support, luxury retail, or similar environment. Proficiency in Microsoft Office, particularly Excel and PowerPoint. Highly organized with strong attention to detail and consistent follow‑through. Professional communication style; comfortable interacting with buyers and internal teams. Hands‑on and proactive; comfortable steaming garments, handling samples, and managing logistics. Ability to multitask and stay composed during high‑pressure market periods. Interest in luxury menswear and the wholesale business strongly preferred.

WORK SCHEDULE & ENVIRONMENT

Full‑time, on‑site role based in the New York City SoHo showroom. Extended hours required during market weeks.

COMPENSATION & BENEFITS

Salary: $60,000-70,000 Bonus: 10% Benefits: Health & Dental Insurance, 401k match plan #J-18808-Ljbffr MAURIZIO BALDASSARI