ADMINISTRATIVE ASSISTANT II

Administrative Assistant II - 79010567The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No: 882903 Agency: Business and Professional Regulation Working Title: Administrative Assistant II - 79010567 Pay Plan: Career Service Position Number: 79010567 Salary: $1495.08 Biweekly Posting Closing Date: 09/07/2026 Total Compensation Estimator Tool Office of the General Counsel Administrative Assistant II Position Number: 79010567 Hiring Salary: $ 1,495.08 BI-WEEKLY *Open Competitive* *Anticipated Vacancy*Our Organization and Mission: License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike. Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida's professions and industries in the areas above, and many more which can be seen on our website: Work You Will Do: This position reports to the Administrative Assistant III (AAIII) and provides administrative and clerical support to assigned attorneys for the Division of Real Estate Legal Unit within the Office of the General Counsel and works under the direction of the AAIII and Chief Attorney for this work unit. Your Specific Responsibilities:Prepares and maintains highly complex legal documents and correspondence, including drafting correspondence/motions/notices/orders/affidavits;Prepares cases for presentation before the circuit and appellate courts, informal agency proceedings, and the Division of Administrative Hearings;Maintains accurate schedules and calendars for assigned attorneys, scheduling meetings and appointments and keeping attorneys apprised of upcoming meetings and deadlines;Assists the Chief Attorney with personnel matters, including scheduling interviews, assisting in the preparation of hiring memos and application packets, etc.Tracks, updates and maintains cases in the department's document and case management systems and ensures cases are kept in an organized and comprehensive manner;Assists attorneys with hearing and trial preparation by preparing exhibits and trial binders;Prepares outgoing mail and processes incoming mail;Prepare travel for assigned attorneys, including making reservations and accommodations, preparing authorizations to incur and vouchers for reimbursement;Researches, retrieves, and reviews and performs redactions on documents to fulfill public records requests; monitors requests in the Department's GovQA database for public records and prepares associated invoices;Assists with phone coverage for the unit as well as for the main switchboard of the Office of the General Counsel;Performs other duties as needed to ensure the success and organization of the work unit and the Office of the General Counsel as a whole.Knowledge, Skills, and Abilities: Knowledge of Microsoft Office Suite; Knowledge of office equipment including copy and fax machines; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships; Ability to multi-task; Ability to plan, organize and coordinate and prioritize work assignments; Ability to recognize and act on emerging issues and shifting priorities; Ability to recognize and maintain confidentiality ; Minimum Requirements : High school diploma; and At least one year administrative experience, clerical or legal secretarial experience; and Working knowledge of Microsoft Word and Outlook. Preferred: Working knowledge of Microsoft Office Suite, OnBase, and Versa Regulation are preferred. Preference will be given to individuals who possess legal secretarial or clerical experience.The Benefits of Working for the State of Florida: "Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: State of Florida retirement package: 3% employee contribution required. Nine annual paid holidays and one personal holiday Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida Ability to earn up to 104 hours of paid sick leave annually. The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. The State of Florida provides a $25,000 life insurance policy to eligible employees. Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. Tax deferred medical and childcare reimbursement accounts are available. Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *** Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.Location: Tallahassee, FL, US, 32301