Administrative Aide

Works as a staff assistant in performing a variety of routine administrative tasks. Work assignments are received from a superior with major emphasis on providing support services of an administrative and non‑defined nature involving the services provided by the agency to the public or to another municipal operating department or agency. Work of a routine nature is performed under general supervision, whereas a new or difficult assignment is performed under direct supervision or with conferences with the agency head or the immediate supervisor. Does related work as required. Responsibilities/Typical Work Activities Talks with persons registering complaints regarding the agency’s services, rules and regulations; Answers routine correspondence on the agency or sections work responsibilities and directs callers to offices where problem may be resolved; Prepares a variety of routine reports as assigned; Obtains a variety of information preparatory to the budget, annual reports or similar projects; Sorts, files and maintains a variety of information for vouchers and purchase orders in alphabetic and/or numeric order; Operates a computer terminal in maintaining various financial records and reports; Undertakes special studies as assigned on the agency’s implementation of rules, regulations and operating procedures; Keeps and maintains records and reports. Full Performance, Knowledge, Skills, Abilities and Personal Characteristics Good knowledge of office terminology, procedures and equipment; Good knowledge of business arithmetic and English; Working knowledge of personnel methods and procedures, organization, reporting and communications; Working knowledge of statistical techniques, particularly in relation to the collection and tabulation of raw data; Working knowledge of budget and purchasing procedures; Ability to layout work for others; Ability to get along well with subordinates and others and to secure their cooperation; Ability to properly interpret and make decisions in conference with laws, regulations and policies; Ability to keep records and to prepare periodic reports on such records. Minimum Qualifications (either) Graduation from an accredited college or university with at least an associate degree in secretarial science, business, business administration, accounting or a closely related field and one (1) year of clerical experience which involved the operation of a computer for word‑processing, database or spreadsheet applications; OR Graduation from high school or possession of a high school equivalency diploma and three (3) years clerical experience which involved the operation of a computer for word‑processing, database or spreadsheet applications. Employee Benefits Little Sprouts, on‑site daycare (low to no‑cost daycare for all full‑time staff) Free CDTA bus pass with direct stop at Shaker Place New York State retirement plan and optional deferred compensation Health insurance: low‑cost health plan (Anthem, formerly Empire), dental, vision, prescriptions Generous paid time off, including vacation, personal and holidays 529 college savings plan Weekly payroll Flexible spending account Shaker Place Rehabilitation & Nursing Center is an E‑Verify participant and equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations. #J-18808-Ljbffr