Accounts Payable Specialist

Job Description

Job Description

Lisa Cole with Robert Half us looking for an Accounts Payable Specialist to join the finance team for a company in Sacramento, California. In this role, you will help keep payment operations accurate, organized, and on schedule by managing invoices, reimbursements, and vendor-related transactions. The position plays an important part in supporting day-to-day accounting activities, maintaining strong business relationships, and ensuring adherence to financial policies and reporting standards. This is a hybrid position with a company that has excellent benefits and retirement offerings. For more information, please call Lisa Cole at View phone number on us.fitly.work

Responsibilities:

• Manage a high volume of incoming invoices, verify required approvals, and assign accurate general ledger coding before processing.

• Review employee expense submissions for policy compliance and process reimbursements with attention to accuracy and timeliness.

• Coordinate routine payment activity, including check disbursements, electronic payments, and wire transactions.

• Investigate statement differences, resolve billing issues with vendors, and follow through on outstanding payment questions.

• Keep supplier records current by maintaining tax forms, payment details, and other supporting documentation.

• Contribute to annual information return preparation, including gathering and organizing data needed for 1099 reporting.

• Answer questions from vendors and internal teams regarding payment timing, account balances, and transaction history.

• Assist with closing activities by preparing reconciliations, supporting accruals, and supplying documentation for audit requests.

• Track payable aging, identify overdue or unresolved items, and work with cross-functional partners to improve workflow efficiency.

• At least 3 years of experience in accounts payable or a closely related accounting support function.
• Working knowledge of invoice handling, payment processing, and core accounting practices.
• Ability to process and track multiple forms of payment, including checks, electronic transactions, and wire transfers.
• Experience maintaining accuracy in invoice coding, approvals, and supporting records.
• Proficiency with accounting software and payment management systems.
• Advanced Microsoft Excel skills, including the ability to use formulas, pivot tables, and data analysis tools.
• Associate degree in Accounting, Finance, Business Administration, or a related field is preferred.