Administrative Assistant

Job Title: Administrative Assistant

Location: Franklin, Wisconsin, United States

Type: Full Time

Our client is looking for a highly organized and proactive Administrative professional to support day-to-day operations within their department. This role plays a key part in ensuring smooth coordination, effective communication, and timely completion of administrative tasks while handling confidential information with discretion.

Key Responsibilities:

• Coordinate and manage calendars, including scheduling meetings and appointments.
• Develop and prepare documents such as reports, presentations, spreadsheets, correspondence, and other business materials.
• Support the creation and maintenance of reports, trackers, and dashboards.
• Act as a primary contact for technology-related access and support, including PC/LAN coordination.
• Monitor office supply levels, forecast requirements, and place orders as needed.
• Arrange travel logistics when required.
• Process invoices, prepare expense reports, and ensure accurate reconciliation.
• Record and distribute meeting notes when applicable.
• Serve as a go-to resource for administrative processes and office procedures.
• Contribute to projects and initiatives as assigned.
• Perform additional duties aligned with team and business needs.
• Maintain strict confidentiality when handling sensitive information.

Qualifications:

• Minimum of 3 years of experience in an administrative or support role.
• High school diploma required; additional education or coursework is a plus.
• Intermediate proficiency in Microsoft Office tools.
• Comfortable working with general office technologies and systems.
• Strong coordination, planning, and organizational capabilities.
• Excellent verbal and written communication skills.
• High level of accuracy with strong problem-solving abilities.
• Ability to effectively prioritize tasks and manage multiple responsibilities.

Core Competencies:

• Detail Orientation: Ensures accuracy and quality by carefully reviewing work and identifying errors before delivery.
• Emotional Intelligence: Demonstrates self-awareness, empathy, and the ability to build trust-based relationships with stakeholders.
• Relationship Building: Connects effectively with diverse individuals, using tact and professionalism to navigate interactions.
• Business Awareness: Effectively manages resources and understands organizational dynamics to drive efficient outcomes.
• Operational Effectiveness: Proven ability to handle multiple priorities, meet deadlines, and deliver consistent results in a fast-paced environment.