Senior Executive Assistant

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Senior Executive Assistant based in the United States.

The Senior Executive Assistant will provide strategic administrative and operational support to senior executives in a dynamic, fast-paced business environment. This role is ideal for a highly organized, proactive professional who thrives on anticipating leadership needs, managing complex priorities, and ensuring seamless day-to-day operations. Acting as a trusted partner to executive leadership, you will coordinate schedules, travel, communications, meetings, and high-impact events while maintaining exceptional standards of professionalism and confidentiality. You will collaborate with stakeholders across the organization, support executive decision-making, and contribute to process improvements that enhance efficiency. The position offers an opportunity to make a meaningful impact through strong judgment, initiative, and attention to detail while working remotely within the United States.

• Provide comprehensive administrative and operational support to multiple executives and senior leaders.

• Manage complex, frequently changing calendars, coordinate meetings, and arrange domestic business travel.

• Serve as a key liaison between executives, internal teams, external partners, and clients, ensuring clear, timely, and professional communication.

• Screen and prioritize incoming meeting requests, anticipate leadership needs, and independently resolve scheduling or operational issues.

• Maintain accurate internal systems, records, reports, and executive documentation while safeguarding sensitive information.

• Prepare, organize, and track reports, presentations, data, and briefing materials to support executive decision-making.

• Coordinate internal and external meetings, including logistics, preparation and distribution of materials, and follow-up on action items.

• Plan and support corporate and executive-sponsored events, ensuring smooth execution and alignment with business objectives.

• Identify opportunities to improve office procedures, administrative workflows, and operational best practices.

• Lead or contribute to special projects and cross-functional initiatives, coordinating with stakeholders to achieve desired outcomes.

Requirements:

• At least 5 years of experience as an Executive Assistant or in a senior administrative support role, preferably supporting C-suite executives or senior leadership.

• Demonstrated ability to serve as a trusted executive partner, exercise sound judgment, and maintain a high level of professionalism.

• Exceptional organizational and time-management skills, with strong attention to detail and the ability to balance competing priorities.

• Proven experience managing complex executive calendars, travel arrangements, meeting logistics, and high-volume workloads.

• Experience planning and executing corporate events and executive-level meetings.

• Excellent written and verbal communication skills, with the ability to build relationships and interact effectively across organizational levels.

• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

• Strong discretion, integrity, and confidentiality when handling sensitive business and executive information.

• Ability to work independently, take initiative, solve problems proactively, and collaborate effectively across teams.

• High school diploma required; an associate’s or bachelor’s degree is preferred.

• Availability to work Monday through Friday, from 8:00 a.m. to 5:00 p.m. The role operates in a professional office environment and may involve a combination of sitting, standing, and working at a designated workstation.

Benefits:

• Base salary: $85,000–$120,000 USD annually, depending on location, experience, education, skills, and relevant credentials.

• Eligibility for additional incentive compensation through applicable compensation programs.

• Company-paid basic life and accidental death and dismemberment (AD&D) insurance.

• Company-paid short-term and long-term disability insurance, with additional supplemental coverage options.

• Medical coverage options, including high-deductible and traditional copay plans, with Kaiser plans available in California.

• Health Savings Account (HSA) with employer contributions for eligible employees enrolled in a high-deductible health plan.

• Two dental plan options and vision insurance.

• Dependent Care Savings Account to help cover eligible child and dependent care expenses.

• Fourteen company-paid holidays, including a full week off at Thanksgiving.

• Generous paid time off for vacation and sick leave.

• Employee Assistance Plan and family medical leave.

• Eight weeks of paid parental leave, with additional maternity-related support through applicable disability and parental leave benefits.

• Adoption assistance reimbursement program.

• Company-paid concierge services to support a range of caregiving and personal needs.

• 401(k) retirement plan offering traditional and Roth options, per-pay-period employer matching, and an after-tax contribution option.

• Pet insurance.

• Access to personalized financial planning and guidance at preferred employee pricing.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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