Legal Secretary

Adecco Healthcare & Life Sciences is currently hiring Legal Secretaries in Beverly Hills, California! This is an on-site, full-time opportunity supporting a physician expert witness practice within a medical-legal environment focused on complex civil litigation matters. Apply with a current resume for consideration.

Pay: $29.00 to $45.00 per hour
Type: Full-Time | Legal Secretary (Medical Legal / Expert Witness Support)
Schedule: Monday – Friday | Full-Time Hours
Location: Beverly Hills, CA

Primary Responsibilities:

• Serve as the first point of contact for all medical-legal and expert witness inquiries from attorneys, paralegals, case managers, and vendors
• Manage physician expert's calendar including IMEs, depositions, court appearances, record reviews, and meetings
• Coordinate complex scheduling across attorneys, court staff, and multiple time zones
• Organize, maintain, and update electronic and physical case files, exhibits, and medical records
• Utilize case management software (Clio strongly preferred) to track active legal matters
• Perform conflict checks and maintain accurate logs of case intake and status
• Prepare, format, and update legal and business documents including CVs, fee schedules, engagement letters, and reports
• Coordinate travel arrangements including flights, hotels, and ground transportation for legal proceedings
• Ensure all case materials and testimony documents are prepared in advance of travel and court dates
• Track physician time for case work, testimony, and travel; prepare and send invoices based on fee schedules and retainers
• Monitor accounts receivable and follow up on outstanding invoices and retainer replenishments
• Communicate professionally with attorneys, court personnel, and internal staff regarding case logistics
• Maintain strict confidentiality of all medical and legal information at all times
• Perform additional administrative and case management duties as assigned

Qualifications:

• Prior experience in a law firm, litigation support, med-legal office, or similar environment strongly preferred
• Strong proficiency in Microsoft Outlook and/or Google Workspace required
• Experience with Clio or similar legal practice management software strongly preferred
• Excellent written and verbal communication skills with a professional phone presence
• Strong organizational skills with the ability to manage multiple deadlines and priorities
• Ability to work independently in a fast-paced, high-detail environment
• High level of discretion and ability to handle confidential medical-legal information
• Must be able to work on-site in Beverly Hills for the first 2–6 weeks of training

Physical Requirements:

• Ability to sit and work at a computer for extended periods
• Frequent use of computer, telephone, and office equipment
• Occasional standing, walking, and light lifting of office materials

Benefits:

• 401(k)

• 401(k) matching

• Competitive salary

• Free food & snacks

• Health insurance

• Opportunity for advancement

• Paid time off

• Training & development

• Wellness resources

Pay Details: $29.00 to $45.00 per hour

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.