LN Concerts, Executive Assistant

Executive Assistant

We are seeking a proactive, highly organized, and professional Executive Assistant to support a Touring Executive for the Live Nation Concerts division. This role requires exceptional organizational capabilities, sound judgment, and strong interpersonal and communication skills. The ideal candidate will have experience supporting high-level executives and managing dynamic workflows within a fast-paced, high-profile environment.

What This Role Will Do:

• Proactively manage a busy and complex calendar
• Schedule and coordinate meetings or other events as directed
• Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately records messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests.
• Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones.
• Help organize critical work projects. Prioritize with the Executive to make sure that all objectives are addressed and handled in a timely manner.
• Communicate with high level contacts inside and outside the company, including booking agents, Artist Managers and leading industry professionals.
• Work with other members of internal departments as requested to promote departmental objectives.
• Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality.
• Directly coordinate, or coordinate with Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and check for new information pertaining to travel. Prepare and update office travel schedule.
• Coordinates, administrates and tracks show contracts, payments and other paperwork from beginning to end.
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision.
• Interface with agents and venues to verify availability and build a calendar of events
• Manage internal documentation using internal booking systems, calendars and ticketing schedules.
• Assist in administration for booking amphitheaters, arenas, and theaters.
• Run business related errands as requested by assigned executive.
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Serve as the point of contact for incoming ticket requests from internal and external clients
• Other duties as assigned by management

What This Person Will Bring:

• Minimum 2+ years supporting a senior-level executive, ideally in the music, entertainment, or live event industries
• Bachelor's degree or equivalent professional experience
• Superior organizational, time management, and multitasking skills
• High degree of professionalism and discretion in handling sensitive information
• Strong written and verbal communication skills
• Technically proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adept at navigating internal systems and online research
• Experience with travel coordination and event planning
• Confident working independently and in a team environment, with a strong sense of ownership and accountability
• Flexibility to work a varying schedule, including evenings and weekends, based on business needs

Benefits & Perks:

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

Health: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

Yourself: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

Wealth: 401(k) program with company match, stock reimbursement program

Family: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support

Career: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

Others: Volunteer time off, crowdfunding match

Equal Employment Opportunity:

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Hiring Practices The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review.

The expected compensation for this position is:

$20.00 USD - $25.00 USD Hourly

** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

Live Nation Entertainment